Office & Administration Manager (m/f/d)

GoHiring GmbH; Ratingen; Vor Ort; EUR 42.000 - 56.000; Vollzeit

Zusammenfassung

CS-International GmbH in Ratingen seeks a reliable Office & Administration Manager to structure and oversee our internal administration and support HR- and finance-related processes across borders.

You will coordinate day-to-day office tasks, assist recruitment and onboarding, manage documents for international entities, and ensure deadlines and compliance are handled efficiently. Strong German and English skills, and proactive, organized work style are essential.

Qualifikationen

• Structured, accurate and independent work style.
• Strong organizational skills with ability to manage several tasks and deadlines.
• Proactive mindset and persistence in following up on missing information.
• Proficient in Microsoft Office applications.
• Professional, dependable, and discreet.
• Very good written and spoken German.
• Good written and spoken English.
• Willingness to quickly familiarize with new admin and international topics.

Aufgaben

• Manage general office administration and day‑to‑day operations.
• Support recruitment processes and coordinate interviews.
• Assist with onboarding and people operations documentation.
• Coordinate administrative matters for international entities.
• Prepare contracts, corporate documents and internal records.
• Maintain communications with employees, partners, and authorities.
• Help document and improve internal processes.

Kenntnisse

German proficiency

English proficiency

Office management

Ausbildung

Commercial/Business administration training

Tools

DATEV

ERP systems

Jobbeschreibung

We are looking for a reliable and highly organized Office & Administration Manager (m/f/d) to support our growing international organization.

CS-International GmbH operates in the trading card game, brand marketing, retail, events and entertainment industries. As our business continues to grow, our internal structures and international operations are becoming increasingly complex. We are therefore looking for someone who enjoys creating structure, taking ownership of administrative matters, ensuring that important tasks, documents and deadlines are handled reliably.

In this versatile position, you will be a central point of contact for our management team, employees, candidates, service providers and external partners. Your responsibilities will cover general office management, supporting/helping at recruitment and people operations, corporate administration and the coordination of our international entities.

Your responsibilities:

Job Description

We are looking for a reliable and highly organized Office & Administration Manager (m/f/d) to support our growing international organization.

CS-International GmbH operates in the trading card game, brand marketing, retail, events and entertainment industries. As our business continues to grow, our internal structures and international operations are becoming increasingly complex. We are therefore looking for someone who enjoys creating structure, taking ownership of administrative matters, ensuring that important tasks, documents and deadlines are handled reliably.

In this versatile position, you will be a central point of contact for our management team, employees, candidates, service providers and external partners. Your responsibilities will cover general office management, supporting/helping at recruitment and people operations, corporate administration and the coordination of our international entities.

Your responsibilities:

• Managing general office administration and day-to-day office organization
• Handling a wide range of administrative and organizational tasks
• Supporting the management team with documents, correspondence, appointments and follow-ups
• Supporting recruitment processes, including communication with applicants and coordination of interviews
• Assisting with onboarding, employee documentatio and other people operations matters
• Communicating with employees, candidates, service providers, tax advisors, payroll providers and public authorities
• Preparing, organizing and maintaining contracts, corporate documents, internal records and other important documentation
• Coordinating administrative matters relating to our international entities
• Researching administrative requirements and procedures in different countries
• Supporting the establishment and administrative setup of additional international entities
• Maintaining corporate information, authorizations, responsibilities, and statutory documentation
• Working closely with the management team and our HR and finance functions
• Helping us continuously improve and document our internal administrative processes

Qualifications

• Completed commercial or business administration training or equivalent professional experience
• A structured, accurate and independent approach to work
• Strong organizational skills and the ability to manage several tasks and deadlines simultaneously
• A proactive mindset and the confidence to follow up on missing information or unresolved matters
• Confident use of Microsoft Office applications
• A professional and dependable manner, combined with a high level of discretion
• Very good written and spoken German
• Good written and spoken English
• Willingness and ability to independently familiarize yourself with new administrative and international topics

Your Profile

• Professional experience in office management, executive assistance, HR administration, or commercial administration
• Knowledge of bookkeeping, preparatory accounting, DATEV, or ERP systems
• A basic understanding of corporate structures, subsidiaries, shareholdings, or holding companies
• Experience working with tax advisors, payroll providers, public authorities, or international service providers

Nice to have:

• Dutch or Japanese language skills
• A valid Class B driving licence

We do not expect you to already have experience in every individual area. What matters most to us is that you work reliably, take responsibility, communicate clearly and are willing to learn. The position offers the opportunity to grow alongside an expanding international company and to gradually take ownership of increasingly important administrative and organizational responsibilities.

About us

CS-International GmbH is a fast-growing execution partner operating at the intersection of trading card games, events, retail activation, brands, logistics, organized play, community growth and product development.

We work with partners like Bandai, Wizards of the Coast, Konami, Toei Animation, Grand Archive, Borussia Dortmund and my more, to turn complex ideas into reliable operational delivery. Our team combines deep industry experience with hands-on execution. Flat hierarchies, real ownership, direct communication and the opportunity to contribute to projects that connect brands, players, retailers and communities.

If you want to work in a professional, international and gaming-driven environment where execution matters, we would be happy to hear from you, building, growing and shaping the company together.

We offer at our HQ in Ratingen:

• A diverse and international work environment with a motivated and growing team
• Flat hierarchies, open communication and room to take ownership
• The opportunity to work on international projects across gaming, trading card games, events, retail and logistics
• Regular company gaming events, especially trading card game sessions
• Free water, tea, coffee and soft drinks
• Modern and ergonomic office furniture
• Dog-friendly office environment
• Free parking spots
• Opportunities for personal and professional development