Logistics Assistant (m/f/d) - 6-Month Fixed-Term Contract

NIRx Medical Technologies LLC; Berlin; On-site; EUR 32,000 - 44,000; Full time

Job summary

Artinis & NIRx is seeking a Logistics Assistant in Berlin for a 6-month fixed-term contract. You will support loan processing from receipt to dispatch and return verification, coordinating with Sales and Logistics teams. The role requires solid logistics training, attention to detail, and ERP experience.

Proficiency in English is essential; German is a plus. You will handle equipment and documentation, and support ERP workflows while maintaining accurate stock records.

Qualifications

• Completed vocational training in logistics, warehousing, or administration.
• Good English; German is a plus.
• Proficient in Excel and Word; ERP experience preferred.
• Detail-oriented, structured and reliable.
• Able to lift up to 20 kg.

Responsibilities

• Process loan orders from receipt to dispatch and return in our ERP system (Microsoft Dynamics 365 Business Central).
• Prepare equipment for shipment including packing, weighing and measuring consignments.
• Coordinate order prep and shipping timelines with Sales and Supply Chain.
• Manage incoming and returned goods, check completeness and maintain stock records.
• Carry out incoming goods inspections and light manual tasks.
• Document logistics activities using ERP and Excel.
• Support supply chain planning and ERP workflow improvements.
• Communicate with internal teams and external providers for day-to-day operations.
• Assist with preparation of sales and internal orders when required.

Job description

Your Mission

We are looking for an organised, detail-oriented and reliable Logistics Assistant to join our team in Berlin on a 6-month fixed-term contract.

In this role, you will support the coordination and processing of our equipment loans, from order receipt and preparation through to dispatch and return verification. Working closely with our Sales, Purchasing and Logistics teams, you will help ensure that orders are prepared accurately, efficiently and on time.

Your responsibilities

• Process internal and external loan orders, from receipt through to dispatch and return, ensuring all activities are accurately recorded in our ERP system (Microsoft Dynamics 365 Business Central).
• Prepare equipment for shipment, including picking and configuring items, carrying out quality checks, packing, weighing and measuring consignments.
• Coordinate order preparation and shipping timelines with the Sales and Supply Chain teams.
• Manage incoming and returned goods, checking items for completeness and condition, and maintaining accurate warehouse stock records.
• Carry out incoming goods inspections, light manual tasks and quality checks in line with established procedures.
• Maintain accurate documentation of logistics and supply chain activities using our ERP system and Microsoft Excel.
• Support supply chain planning, order fulfilment and the continuous improvement of logistics processes and ERP workflows.
• Communicate with internal departments and external service providers to ensure smooth day-to-day operations.
• Assist with the preparation of sales and internal orders when required.

Your Profile

• Completed vocational training in logistics, warehousing, administration or a related field or equivalent practical experience.
• Good written and spoken English; German language skills are an advantage.
• Good working knowledge of Microsoft Excel and Word, ideally with experience using ERP systems.
• A structured, accurate and reliable approach to work, with strong attention to detail.
• Good organisational skills and the patience to manage detailed, repetitive and multi-step processes.
• A responsible, proactive team player who communicates clearly and enjoys working across departments.
• Ability to handle valuable equipment carefully and lift packages weighing up to 20 kg.

Nice to have

• Previous experience in a logistics, warehouse or order-processing role within a small or medium-sized company.
• Familiarity with Microsoft Dynamics 365 Business Central.
• Experience coordinating information and processes across different teams or departments.

About us

Artinis & NIRx is the market leader in optical brain imaging for top universities, researchers & leading industry partners. We focus on innovations in the most advanced, wide range of user-friendly and reliable fNIRS, oximetry, EEG and other research solutions.

Formed through the merger of Artinis & NIRx in 2026, we have a growing, international team of 130+ dedicated professionals working across Germany, the Netherlands, the US, Canada, Japan and China. We invent, design, and build cutting-edge instruments and software solutions for neuroscientists. Together with our distributors, we consult and support leading life science researchers worldwide.