Legal Specialist

Jobtailor; Deutschland; Remote; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

Jobtailor in Germany seeks an experienced legal admin professional to organize registrations, manage contract intake, and support regulatory filings. You will coordinate internal negotiations, maintain digital files, and assist with IP and governance matters in a global professional services environment.

Your role involves triaging requests, ensuring service levels, and collaborating with legal, admin, and finance teams while staying compliant and discreet.

Qualifikationen

• Certificate or diploma in Legal Studies, Paralegal Studies, or a related field.
• 2-4 years of experience providing administrative or legal support in a law firm or in-house legal dept.
• Experience in global organisations or professional services preferred.
• Experience with legal intake, contract lifecycle management, or ticketing systems preferred.
• Familiarity with AI technologies in legal work preferred.
• Understanding of legal terminology, office procedures, and contract law.
• Knowledge of corporate governance, licensing, and regulatory compliance.
• Knowledge of IP filings, basic research methods, and legal docs standards.
• Willingness to leverage AI-driven tools and self-service systems.
• Strong written and verbal communication; ability to draft clear docs.
• Excellent organisational and time-management skills; ability to prioritise deadlines.
• Strong attention to detail, accuracy, and quality control.
• Research and information-gathering skills; synthesize information.
• Ability to work independently while aligning with Legal team & stakeholders.
• Strong interpersonal skills; collaborate across legal, admin, ops, and finance.
• Discretion, confidentiality, and sound judgement handling sensitive info.
• Adaptability to a global environment with changing priorities.
• Identify process improvements and contribute to playbooks and tools.
• Independently review and triage contracts; escalate when needed.

Aufgaben

• Organise, track, and maintain the firm's state/territory registrations and mobility licenses across jurisdictions
• Maintain accurate databases and electronic legal files with naming conventions and version control
• Assist with compliance documentation and regulatory filings
• Conduct first-line reviews of contracts using playbooks and AI-assisted tools
• Analyse deviations from company templates and playbooks
• Coordinate negotiations with stakeholders and external counterparties
• Educate stakeholders on negotiation expectations and rules
• Respond to due diligence questionnaires and onboarding requirements
• Own the Legal Department's ticketing and intake system
• Triage legal requests by complexity, risk, and urgency
• Monitor service levels and ensure timely responses
• Maintain reporting metrics, dashboards, and workflow performance measurements
• Improve intake and service delivery processes
• Liaise with Admin, Finance, Ops, Growth, and teams on contracting, billing, and collections matters
• Assist with insurance documentation, vendor forms, and ops requests
• Coordinate with outside counsel on IP registrations and external legal matters
• Conduct basic legal research and fact-finding
• Support GC and COO with M&A activities, due diligence, and transaction deliverables
• Assist with special projects, audits, and Legal initiatives
• Manage calendars, correspondence, and follow-ups related to legal matters
• Schedule meetings and prepare materials for legal discussions
• Maintain confidentiality of sensitive firm and client information

Kenntnisse

Written communication

Verbal communication

Organisational skills

Attention to detail

Ausbildung

Certificate in Legal Studies

Diploma in Paralegal Studies

Tools

Legal Ticketing Systems

AI-Assisted Tools

Reporting Dashboards

Workflow Metrics

Jobbeschreibung

• Organise, track, and maintain the firm's state/territory registrations and mobility licenses across relevant jurisdictions
• Maintain accurate databases and electronic legal files, including naming conventions, version control, and retention
• Assist with compliance documentation and regulatory filings
• Conduct first-line reviews of first-party and third-party contracts using firm playbooks and AI-assisted tools
• Analyse contractual deviations from approved company templates and playbooks
• Coordinate negotiations with internal stakeholders and external counterparties
• Educate internal stakeholders on negotiation expectations and rules
• Respond to client due diligence questionnaires and client onboarding requirements
• Own the Legal Department's ticketing and intake system
• Triage legal requests based on complexity, risk, and urgency
• Monitor service levels and ensure timely responses
• Maintain reporting metrics, dashboards, and workflow performance measurements
• Improve legal intake and service delivery processes
• Liaise with Administrative, Finance, Operational Services, Growth, and other teams on contracting, billing, and collections-related legal matters
• Assist with insurance documentation, vendor forms, and operational requests
• Coordinate with outside counsel on intellectual property registrations and other external legal matters
• Conduct basic legal research and fact-finding
• Support the General Counsel and Chief Operating Officer with merger and acquisition activities, document organisation, due diligence, and transaction deliverables
• Assist with special projects, audits, and Legal function initiatives
• Manage calendars, correspondence, and follow-ups related to legal matters
• Schedule meetings and prepare materials for legal discussions
• Maintain confidentiality of sensitive firm and client information

Requirements

• Certificate or diploma in Legal Studies, Paralegal Studies, or a related field
• 2-4 years of experience providing administrative or legal support in a law firm, in-house legal department, or professional services environment
• Experience supporting legal functions within a global organisation or professional services firm preferred
• Experience supporting legal intake, contract lifecycle management, or legal ticketing systems preferred
• Experience working with Artificial Intelligence technologies preferred
• Understanding of legal terminology, legal office procedures, and contract law
• Familiarity with corporate governance requirements, licensing, and regulatory compliance processes
• Working knowledge of intellectual property filings, basic research methods, and legal documentation standards
• Familiarity with emerging artificial intelligence technologies and desire to expand knowledge and practical application of AI-driven tools and systems
• Strong written and verbal communication skills; ability to draft clear correspondence and documentation
• Excellent organisational and time-management skills with the ability to prioritise multiple deadlines
• Strong attention to detail, accuracy, and quality control
• Research and information-gathering skills, including the ability to synthesise information
• Ability to work independently while maintaining alignment with the Legal team and other stakeholders
• Strong interpersonal skills with the ability to collaborate across legal, administrative, operational, and finance teams
• Discretion, confidentiality, and sound judgement in handling sensitive information
• Adaptability to a global environment with changing priorities and legal requests
• Ability to identify process improvements and contribute to legal playbooks and self-service tools
• Ability to independently review and triage first-party and third-party contracts, exercising judgement on when to elevate matters beyond established authority to the Associate General Counsel

Core Competencies

Demonstrates expertise in legal support functions, including contract lifecycle management, compliance documentation, and legal research. Proficient in utilizing AI-assisted tools for contract analysis and maintaining accurate legal databases.

Highest-signal resume keywords

• Legal Studies Certificate
• Contract Lifecycle Management
• Compliance Documentation
• Artificial Intelligence Technologies
• Legal Research

ATS Optimization Keywords

Hard Skills

• Contract Review
• Legal Documentation Standards
• Regulatory Compliance
• Intellectual Property Filings
• Database Management
• Version Control
• Triage Legal Requests
• Negotiation Coordination
• Due Diligence Support
• Process Improvement

Soft Skills

• Strong Written Communication
• Organisational Skills
• Attention to Detail
• Interpersonal Skills
• Adaptability

Certifications & Qualifications

• Certificate in Legal Studies
• Diploma in Paralegal Studies

Industry Keywords

• Legal Support
• Corporate Governance
• Professional Services
• Global Organisation
• Contract Law

Tools & Technologies

• Legal Ticketing Systems
• AI-Assisted Tools
• Reporting Metrics Dashboards
• Workflow Performance Measurements