Corporate Paralegal

Jobtailor; Deutschland; Remote; EUR 80.000 - 120.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced corporate paralegal to support SEC reporting, Nasdaq compliance, and governance processes for a public technology company. You will manage filing logistics, board materials, and equity records while coordinating with attorneys, finance, and outside counsel.

The role emphasizes AI-enabled workflows, integrity of sensitive information, and collaboration with cross-functional teams to meet deadlines and board expectations.

Qualifikationen

• Bachelor’s degree or equivalent education/experience.
• Paralegal certification preferred.
• 8+ years corporate/paralegal experience.
• Experience with SEC reporting and Nasdaq standards.
• Familiarity with EDGAR/XBRL and board portals.
• Ability to handle confidential information.
• Comfort with AI tools.
• Experience at public tech or SaaS company a plus.

Aufgaben

• Support preparation and filing of periodic and current reports (10-K, 10-Q, 8-K).
• Coordinate filing logistics with stakeholders and outside counsel.
• Support EDGAR submissions, exhibit management, filing packages.
• Support Section 16 filings and insider list maintenance.
• Administer insider trading policy and 10b5-1 plans.
• Prepare and administer D&O questionnaires and director records.
• Assist with annual proxy statements and meeting logistics.
• Support stock administration and equity matters.
• Assist Nasdaq listing compliance and related submissions.
• Prepare board materials and administer board portal access.
• Draft minutes, resolutions, action items and follow-ups.
• Maintain governance records for domestic/foreign entities.
• Support state/subsidiary filings and registered-agent coordination.
• Assist litigation matters with organization and outside counsel.
• Track insurance claims and related docs.
• Prepare subpoena responses and coordinate production.
• Leverage AI tools to streamline workflows.
• Collaborate with attorneys, Legal Operations, Finance, and teams.

Kenntnisse

SEC Reporting

Section 16 Filings

Corporate Governance

EDGAR Submissions

Filing Logistics

Document Organization

Board Preparation

Stock Administration

Equity Plan Records

Litigation Support

Ausbildung

Bachelor’s degree

Paralegal Certificate

Tools

EDGAR

XBRL

Diligent

Boardvantage

Jobbeschreibung

• Support preparation and filing of periodic and current reports, including Forms 10-K, 10-Q, and 8-K
• Coordinate filing logistics with internal stakeholders, outside counsel, auditors, investor relations, and financial printers or filing agents
• Support EDGAR submissions, exhibit management, and filing-package assembly
• Support Section 16 filings, including Forms 3, 4, and 5, and maintain the Section 16 insider list
• Administer insider trading policy, trading windows, blackout tracking, and Rule 10b5-1 plan support
• Prepare and administer D&O questionnaires and maintain related director and officer records
• Assist with annual proxy statement, annual meeting logistics, and public-company activities
• Support stock administration and equity matters, including cap table, equity grant records, and beneficial ownership data
• Support Nasdaq listing compliance, listing notifications, and related submissions
• Prepare Board and committee materials, manage logistics, and coordinate scheduling
• Administer board portal access and materials
• Draft and maintain minutes, resolutions, action items, and follow-ups
• Maintain minute books, resolutions, and governance records for domestic and foreign entities
• Support state and subsidiary filings, annual reports, good-standing maintenance, and registered-agent coordination
• Support litigation matters through document organization, tracking, and outside-counsel coordination
• Track and administer insurance claims and related documentation
• Prepare subpoena and legal-process responses and coordinate collection and production of responsive materials
• Use AI tools and legal technology to streamline filing preparation, records management, and recurring workflows
• Partner with attorneys, Legal Operations, Finance, and other teams to keep matters moving and deadlines met
• Perform other duties as required

Requirements

• Highly organized and detail-oriented, with a strong track record of managing deadline-driven filing and governance calendars
• Experience as a corporate or public-company paralegal, ideally supporting SEC filings, Section 16, board preparation, and entity management
• Sound judgment and discretion in handling confidential and material non-public information
• Experience supporting a Corporate Secretary, Board of Directors, and senior executives with sensitive, market-moving materials
• Proactive, dependable, and solutions-oriented, with a strong sense of ownership and accountability
• Comfort with AI tools and legal technology, or a strong interest and eagerness to adopt them in a legal-support context
• Clear communicator who works well with attorneys, executives, and cross-functional partners
• Minimum education: Bachelor’s degree, or an equivalent combination of education, training, and/or experience
• Paralegal certificate from an ABA-approved program preferred
• 8 or more years of corporate or public-company paralegal experience, ideally including a combination of law firm and in-house experience
• Working knowledge of SEC reporting requirements, Section 16, and Nasdaq listing standards and public-company governance practices
• Familiarity with public-company filing tools and processes (for example, EDGAR, XBRL, and Section 16 filing agents), board portals (for example, Diligent or Boardvantage), and entity management software
• Experience supporting stock administration and equity plan records is a plus
• Litigation, insurance claims, or subpoena and legal process support experience is a plus
• Comfort using AI tools to work more efficiently, or a genuine willingness to develop fluency in them
• Experience at a public technology or SaaS company is a plus

Core Competencies

Demonstrates expertise in SEC Reporting Requirements, Section 16 Filings, and Corporate Governance Practices while effectively managing filing logistics and board materials. Proficient in utilizing AI Tools and Legal Technology to enhance efficiency in legal support functions.

Highest-signal resume keywords

• SEC Reporting Requirements
• Section 16 Filings
• Corporate Governance Practices
• EDGAR Submissions
• Paralegal Certificate

ATS Optimization Keywords

Hard Skills

• Corporate Governance
• Filing Logistics
• Document Organization
• Board Preparation
• Entity Management
• Stock Administration
• Equity Plan Records
• Litigation Support
• Insurance Claims Management
• Subpoena Response

Soft Skills

• Highly Organized
• Detail-Oriented
• Clear Communicator
• Proactive
• Solutions-Oriented

Certifications & Qualifications

• Paralegal Certificate

Industry Keywords

• Public Company
• Corporate Secretary
• Board of Directors
• Nasdaq Listing Standards
• Public Technology
• SaaS Company

Tools & Technologies

• EDGAR
• XBRL
• Diligent
• Boardvantage
• Legal Technology
• AI Tools