Leadership Team Personal Assistant

Kent Police and Essex Police; Deutschland; Remote; EUR 34.000 - 42.000; Teilzeit

Zusammenfassung

Kent Police invite applications for a part-time Personal Assistant based at Medway Police Station, with occasional travel to other sites within North Division as required. The PA will provide full secretarial support to the Senior Leadership Team, including taking minutes, diary and email management, and producing correspondence; you may organise events and meetings as needed.

Previous secretarial or administration experience is essential, with good English, and competence in Microsoft Outlook.

Qualifikationen

• Previous secretarial or administration experience is essential.
• Proficiency in Microsoft Outlook for diary and email management.
• Strong communication and organisational skills are required.

Aufgaben

• Take minutes and actions, manage email and diary, and produce correspondence for the Senior Leadership Team.
• Organise meetings and events, distribute agendas and reports as necessary.
• Attend meetings to provide PA support and prepare auditable documentation.

Kenntnisse

Diary management

Email management

Minuting

Communication

Discretion

Ausbildung

GCSE English or equivalent

A-levels preferred

Tools

Microsoft Outlook

Jobbeschreibung

An exciting opportunity has arisen for a part-time Personal Assistant within North Division Command. This role will be based at Medway Police Station, with the expectation of occasional travel to other sites within the Division as required.

As a Personal Assistant (PA), you will be providing a full range of services, including taking minutes/actions, email and diary management, and producing correspondence in order to provide full secretarial support to the Senior Leadership Team (SLT). You will be responsible for arranging events on behalf of the SLT such as Awards Ceremonies, therefore experience in this would be an advantage.

You will be organising meetings on behalf of the Senior Leadership Team and preparing all paperwork beforehand, distributing agendas, minutes and reports as necessary, in order to ensure that all participants are prepared. You will be required to attend meetings to provide PA support, taking minutes and actions as and when required, as well as on rare occasions for multi-agency county emergencies specifically, providing administrative support for meetings, actions and auditable documentation.

The post holder will be required to organise and prioritise their own workload, working independently and at times under pressure. Previous secretarial or administration experience is an essential.

You will have knowledge and experience of various Microsoft packages as you will be responsible for diary and email management via use of Microsoft Outlook, utilising systems to implement and develop effective tools to manage a high volume of correspondence from a variety of internal and external stakeholders and Staff, enabling the Senior Leadership Team to operate efficiently and effectively in respect of their core duties.

The commitments of the Senior Leadership Team can be fluid and dynamic - to support this, you should be flexible and be able to make decisions in order to prioritise and adjust workloads in order to meet critical deadlines.

You will form part of PA teams within your command and a wider county-wide team, and as such evidence of strong communication and team working skills is desirable.

As the first point of contact for the Senior Leadership Team and a representative of Business Services, the post holder must have effective communication skills, self-confidence, and the ability to apply tact and diplomacy at all times. You may also possess previous experience in a customer service role. The role requires initiative and judgment to respond to and deal with problems sensitively and confidentially as they arise, without the need for support, therefore being innovative and open minded would be advantageous.

A good general level of education ideally to A level standard, with a GCSE or equivalent level pass in English language, is essential.

Kent Police offer smarter working which allow some flexibility in terms of work arrangements. Due to the operational nature of this role, there will be an expectation to travel to the office at least twice per week, but occasionally more, dependant on the requirements of work.

Kent Police offer incremental increases within this salary band, therefore the salary for this position will rise to a maximum of £32,841.00.