(Junior) Technical Project Manager - Events & Exhibits

Partners in Digital Health; München; Hybrid; EUR 45.000 - 68.000; Vollzeit

Benefits dieser Stelle

30 vacation days

Hybrid work

Bike leasing

Company restaurant

Gym

Training opportunities

Zusammenfassung

Brainlab, Munich-based leader in health technology, seeks an Events & Exhibits Specialist to plan and execute technical aspects of congresses, exhibitions and customer events, including in-person and hybrid formats. You will coordinate international logistics, manage external vendors and ensure compliant, high-quality presentations.

Collaborating with Sales, R&D and Product Marketing, you will create basic booth layouts, support new exhibition concepts, and drive innovative AV and technical

Qualifikationen

• Experience planning and executing congresses, exhibitions or technical events.
• Understanding of exhibition construction and booth infrastructure.
• Experience coordinating external suppliers and service providers.
• Ability to read and prepare technical layouts, cable plans and booth drawings.
• Good organizational and project management skills.
• Experience with Microsoft 365 (PowerPoint, Excel, Word, Teams, Outlook).
• Valid Class B driver's license.
• Willingness to travel internationally (~20%).
• Business fluency in German and English.

Aufgaben

• Independently plan and deliver the technical execution of in-person and hybrid sales promotion events with a focus on congresses and exhibitions.
• Coordinate technical project activities to ensure projects are delivered on time, within budget and according to agreed quality standards.
• Plan and coordinate international logistics in close collaboration with the Export Department, including shipments, customs documentation and on-site deliveries.
• Manage external service providers including booth construction companies, logistics partners and audiovisual suppliers.
• Prepare cost estimates, evaluate quotations and support supplier selection and contract coordination.
• Coordinate booth and demo equipment for international congresses and exhibitions.

Kenntnisse

Event technology

Project management

Cross-functional coordination

Budgeting

Ausbildung

Bachelor's degree or vocational training in Event Technology, Engineering, or related field

Tools

SketchUp

AutoCAD

Jobbeschreibung

Company Description

At the forefront of health technology for over 35 years, Munich-based Brainlab digitizes medical workflows, from diagnosis to therapy, to offer clinicians and patients better treatment possibilities. Our innovative digital ecosystem forms the basis for modern healthcare technology in 4000 hospitals in 120 countries. Our key to success is our creative, talented and hard-working team, which consists of around 2000 dedicated and inspiring individuals in 25 locations worldwide. To succeed in reaching our targets, we are seeking committed colleagues who can stand behind our core values curious, authentic and useful.

Job Description

As part of the Marketing & Communications organization, you will join our Events & Exhibits expert team. Working across departments, you will develop and realize technical concepts for live communication initiatives-from international congresses and exhibitions to customer events and internal meetings-ensuring seamless product presentations and exceptional customer experiences.

Your Responsibilities

• Independently plan and deliver the technical execution of in-person and hybrid sales promotion events with a focus on congresses and exhibitions
• Coordinate technical project activities to ensure projects are delivered on time, within budget and according to agreed quality standards
• Plan and coordinate international logistics in close collaboration with the Export Department, including shipments, customs documentation and on-site deliveries
• Manage external service providers including booth construction companies, logistics partners and audiovisual suppliers
• Prepare cost estimates, evaluate quotations and support supplier selection and contract coordination
• Coordinate booth and demo equipment for international congresses and exhibitions
• Create and maintain basic 2D/3D booth layouts, technical drawings, cable plans and graphic placement concepts
• Support the development of new exhibition concepts, demo equipment and technical solutions together with Sales, R&D and Product Marketing
• Drive the implementation of innovative technical and audiovisual solutions for exhibitions and customer events
• Work closely with Event Managers and cross-functional stakeholders to ensure smooth project execution
• Provide technical consultation on effective product presentation and booth functionality
• Supervise onsite booth installation and dismantling, ensuring timely execution, high quality standards and compliance with Corporate Identity and Brand Guidelines
• Identify opportunities to continuously improve technical standards, processes and supplier performance

Qualifications

• Bachelor's degree or completed vocational training in Event Technology, Media Technology, Engineering, Event Management, Project Management or a related field
• Approximately 2-3 years of professional experience in technical event management, exhibition management, trade shows or a comparable project environment
• Experience coordinating multiple projects simultaneously in an international environment

Must-Have

• Experience in planning and executing congresses, exhibitions or technical events
• Understanding of exhibition construction and booth infrastructure
• Experience coordinating external suppliers and service providers
• Ability to read and prepare technical layouts, cable plans and booth drawings
• Good organizational and project management skills
• Experience working with Microsoft 365 (PowerPoint, Excel, Word, Teams, Outlook)
• Valid Class B driver's license
• Willingness to travel internationally (approximately 20%)
• Business fluency in German and English, with additional languages as an advantage

Nice-to-Have

• Experience with SketchUp, AutoCAD or comparable CAD software
• Adobe Creative Suite knowledge
• Experience with audiovisual technologies
• Knowledge of logistics and customs processes
• Experience within the medical technology, healthcare or life sciences industry
• Understanding of product demonstrations and technical customer presentations

Soft Skills

• Strong communication and coordination skills
• Structured and solution-oriented working style
• Hands-on mentality with the ability to work independently
• High level of ownership and accountability
• Strong attention to detail and quality
• Ability to remain calm under pressure during on-site event execution
• Team player with an international mindset
• Continuous improvement mentality

Additional Information

• A mutually-supportive, international team
• Meaningful work with a lasting impact on medical technology
• 30 vacation days, plus December 24th and December 31st
• Flexible working hours as well as hybrid work model within Germany
• Bike leasing via cooperation partner "BikeLeasing"
• Parking garage and safe underground bike storage
• Award-winning subsidized company restaurant and in-house cafes
• Variety-rich fitness program in our ultra-modern 360m2 company gym
• Regular after work, team, and company events
• Comprehensive training and continuing education opportunities