Human Resources Administrator( Chinese Speaking)

Novogene Europe; München; Presencial; EUR 38.000 - 50.000; Jornada completa

Descripción de la vacante

Novogene Europe in Munich seeks a proactive HR Admin to support day-to-day office and laboratory operations. You will coordinate with suppliers, assist employees and provide HR administrative support to the team, ensuring smooth administration in an international environment.

Key duties include office and lab administration, relocation assistance for the Munich office, reception support, and helping with onboarding and international employee processes.

Formación

• Hands-on experience in office administration or HR administration.
• Excellent organizational and multitasking abilities.
• Experience with supplier coordination, purchasing and facilities management.
• German, English and Chinese communication skills.
• Proactive, detail-oriented and service-minded.
• Proficient in Microsoft Office.

Responsabilidades

• Office & Laboratory Administration: manage daily operations and create a safe, efficient environment.
• Relocation support: plan and coordinate Munich office moves with suppliers and staff.
• Liaise with property managers and landlords; manage invoices and payments.
• Coordinate maintenance, cleaning, supplies and admin tasks.
• HR support: onboarding, recruitment admin and interview scheduling.
• International employee administration: support visa/ICT arrangements and accommodations.

Conocimientos

Office administration

Supplier coordination

Purchasing

Facilities management

Multitasking

German-English-Chinese communication

MS Office

Communication skills

Inventory management

Herramientas

Microsoft Office Suite

Descripción del empleo

We are looking for a proactive and well-organised HR Admin to join our team at our Munich laboratory. This is a hands-on role responsible for supporting the day-to-day operations of our office and laboratory, coordinating with external suppliers, assisting employees and providing administrative support to our HR team.

The ideal candidate is organised, reliable and comfortable managing multiple tasks independently in an international working environment.

Key Responsibilities

1. Office & Laboratory Administration

• Manage daily office administration and ensure a well-organised, safe and efficient working environment.
• Support the upcoming Munich office relocation, including planning, supplier coordination, employee communication and follow-up arrangements.
• Act as the main administrative contact for property management companies, landlords and external service providers.
• Coordinate office maintenance, cleaning services, facility-related requests and general administrative matters.
• Manage office supplies, purchasing, inventory and other day-to-day administrative needs.
• Assist with rental, utility and service invoices, including internal approvals and payment follow-ups.
• Liaise with external suppliers, obtain quotations and coordinate service delivery.
• Support administrative purchasing, contracts, invoice verification and payment processes.
• Maintain accurate records of suppliers, contracts and administrative expenses.
• Monitor administrative costs and identify opportunities to improve efficiency.

3. Reception, Visitors & Laboratory Events

• Welcome and assist visitors, customers, candidates and business partners.
• Coordinate customer visits, laboratory tours and open-day activities, working closely with the laboratory and commercial teams.
• Arrange meeting rooms, refreshments, visitor logistics and other on-site requirements.
• Handle incoming and outgoing mail, deliveries and administrative correspondence.

4. Employee Engagement & HR Support

• Organise employee activities, team-building events, annual meetings and recognition events.
• Coordinate event planning, venue bookings, suppliers, budgets and on-site arrangements.
• Support employee welfare initiatives, seasonal gifts and other engagement activities.
• Assist the HR team with interview scheduling, candidate coordination and recruitment administration.
• Support new employee onboarding, including workspace preparation, welcome arrangements and general office orientation.

5. International Employee Administration

• Provide administrative support to international employees working in Germany, including employees under ICT arrangements.
• Coordinate company-arranged employee accommodation, including communication with landlords, rental documentation, payment arrangements and move-in coordination.
• Liaise with property managers and relevant suppliers on company-related accommodation matters.

6. Management & General Administrative Support

• Provide meeting and administrative support to the General Manager and local management team.
• Coordinate meeting schedules, room bookings, equipment and on-site arrangements.
• Support other HR and administrative projects as required.
• Help improve and standardise office administrative processes.

Qualifications & Requirements

• Previous hands-on experience in office administration, general affairs, HR administration or a similar role.
• Good organisational and multitasking skills, with the ability to manage daily administrative matters independently.
• Practical experience in supplier coordination, purchasing, facilities management, invoice processing or office operations.
• Good communication skills in German, English and Chinese. Ability to communicate confidently with local German suppliers and property management companies is important.
• Strong attention to detail, a service-oriented attitude and a proactive approach to problem-solving.
• Good working knowledge of Microsoft Office (Excel, Word, Outlook and PowerPoint).

Preferred Qualifications

• Experience supporting an office or facility relocation.
• Previous experience in a laboratory, biotechnology, life sciences or other international business environment.
• Experience organising employee events, customer visits or company activities.
• Familiarity with German office administration practices, local suppliers and property management processes.
• Experience supporting international employees with accommodation or relocation arrangements.