HR Operations Specialist (m/f/d)

Renrui HR; Mainz; On-site; EUR 52,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Performance bonuses

Employee benefits

Job summary

Renrui HR is seeking an HR Operations & Global Mobility Specialist (m/f/d) to strengthen its Germany HR team. You will manage HR administration across the employee lifecycle and support international employees with relocation, immigration, and employment matters.

You’ll collaborate across functions and countries to build a scalable, people-focused HR Operations function. Fluency in German and English is essential; Mandarin is an additional asset.

Qualifications

• Completed vocational qualification or university degree in HR, business administration, or related field.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication and interpersonal skills with a proactive, service-minded approach.
• Experience in HR Operations, People Operations or similar HR role is preferred.
• Fluency in German and English is essential; Mandarin is an asset.

Responsibilities

• Oversee day-to-day HR administration across the employee lifecycle from onboarding to offboarding.
• Prepare and maintain employment contracts, amendments, and HR documentation with accuracy.
• Ensure HR records and systems are accurate and up to date.
• Coordinate with Recruiting, Payroll, and HR partners to deliver seamless HR service.
• Act as HR point of contact for international employees and support relocation and visa processes.
• Coordinate expatriate processes including relocation, onboarding, assignment changes, and repatriation.
• Assist with visa and work permit applications in cooperation with authorities and service providers.
• Improve HR Operations and Global Mobility processes and develop practical guidelines.

Skills

German fluency

English fluency

Education

HR/Business degree or related

Job description

Location: Germany, near Mainz | Industry: International Logistics

Are you passionate about people, international collaboration, and making HR processes work seamlessly across borders?

Our client, a fast-growing international logistics company, is looking for a proactive and detail-oriented HR Operations & Global Mobility Specialist (m/f/d) to strengthen its HR team in Germany.

In this diverse and hands-on role, you will play an important part in delivering a smooth employee experience — from onboarding to offboarding — while supporting international employees throughout their relocation, immigration, and employment journey in Germany.

Beyond day-to-day HR administration, you will have the opportunity to take ownership of key processes, collaborate with stakeholders across different functions and countries, and contribute to building a more efficient, scalable, and people-focused HR Operations function.

Your Responsibilities – Make an Impact

HR Operations & Employee Lifecycle

• Take ownership of day-to-day HR administration across the entire employee lifecycle, ensuring a smooth and professional experience from onboarding through to offboarding.
• Prepare, manage, and maintain employment contracts, amendments, certificates, and other HR-related documentation with accuracy and attention to detail.
• Ensure employee records, personnel files, and HR systems are consistently accurate, complete, and up to date.
• Work closely with Recruiting, HR Business Partners, Payroll, and other internal stakeholders to ensure seamless HR service delivery.

Global Mobility & Expatriate Support

• Act as a trusted HR point of contact for international employees, providing guidance and support throughout their employment journey in Germany.
• Coordinate expatriate-related processes, including relocation support, onboarding, integration, assignment changes, offboarding, and repatriation.
• Support visa applications, residence permits, work authorization, and other immigration-related matters in close cooperation with relevant authorities and external service providers.
• Facilitate effective communication between international employees, internal teams, and external partners to ensure well-coordinated and timely processes.

HR Process Excellence

• Identify opportunities to simplify, standardize, and continuously improve HR Operations and Global Mobility processes.
• Contribute to the development of practical HR guidelines, workflows, and best practices that support a growing international organization.
• Help enhance the overall employee experience through reliable, responsive, and solution-oriented HR support.

Your Profile – What You Bring

• A completed vocational qualification or university degree in Human Resources, Business Administration, Business Psychology, or a related discipline.
• Practical experience in HR Operations, HR Administration, People Operations, or a similar HR role.
• A solid understanding of employee lifecycle processes, personnel administration, and HR documentation.
• Exposure to Global Mobility, Expatriate Management, or immigration and work permit processes would be a strong advantage.
• Excellent organizational skills, a structured working style, and the ability to manage multiple priorities with accuracy and efficiency.
• Strong communication and interpersonal skills, with a proactive, hands-on, and service-minded approach.
• Confidence in using Microsoft Office; familiarity with HR information systems is a plus.
• Fluency in German and English is essential; Mandarin Chinese would be an additional asset.
• A collaborative mindset, cultural awareness, and enthusiasm for working in an international, fast-evolving business environment.

What’s in It for You?

An International Career Environment

Become part of a growing global business where you will collaborate with colleagues from diverse cultural and professional backgrounds.

A Role with Real Ownership

Take responsibility for meaningful HR processes and become a valued contact for employees navigating their professional journey in Germany.

Room to Shape and Improve

Go beyond routine administration by actively contributing to the development and optimization of HR Operations and Global Mobility practices.

Growth and Development Opportunities

Broaden your expertise in German HR administration, international mobility, immigration coordination, and cross-border HR operations.

An Agile and Collaborative Culture

Enjoy a multicultural working environment, open communication, short decision-making paths, and the freedom to bring your ideas to life.

Attractive Rewards

Benefit from competitive compensation, performance-related bonuses, and additional employee benefits.

Ready to Take the Next Step?

If you enjoy combining structured HR operations with international people support, and are excited about making a tangible difference in a growing organization, we would love to hear from you.