HR Generalist

ORTEC; Bremen; On-site; EUR 50,000 - 66,000; Full time

Benefits offered by this job

Salary: €4,500–€5,900 gross per month

Healthy work-life balance

Professional development

Social events

Job summary

ORTEC is seeking an HR Generalist in Germany to deliver accurate, compliant HR support across the employee lifecycle within Global HR Shared Services. You will serve as a key reference for German HR administration, payroll coordination and local requirements while supporting colleagues across multiple countries.

You will manage contracts and documentation, maintain audit‑ready data, assist with queries, and contribute to HR system improvements and automation.

Qualifications

• 3 to 5+ years of HR administration or payroll coordination.
• Strong knowledge of German HR administration and payroll interfaces.
• Excellent attention to detail and multitasking abilities.
• Service-oriented mindset with accuracy and employee experience.
• Proactive, collaborative and open to continuous improvement.
• Fluent in German and English.

Responsibilities

• Deliver end-to-end HR operational support across the employee lifecycle for Germany and assigned countries.
• Prepare and manage employment contracts, amendments, confirmations, certificates and other HR documentation.
• Maintain accurate, confidential employee data and documentation in HR systems.
• Support employees and managers with HR operational and administrative queries, coordinating with HR, Payroll and specialist teams.
• Act as a key operational reference for German HR administration, documentation and local process requirements.
• Apply knowledge of German employment requirements to support compliant HR administration and the localization and execution of global HR policies and processes.
• Support absence, sickness, parental leave, employee change and termination processes from an HR Operations perspective.
• Provide operational back-up for other members of the Global HR Shared Services team.
• Support global and local HR initiatives, system implementations, integrations and process improvement projects.
• Participate in testing and implementation of HR systems, digital tools and automated workflows.
• Professional fluency in both German and English is required.

Skills

German HR admin

Payroll coordination

Employment law Germany

Attention to detail

Organizational skills

Process automation

Collaboration

Tools

HRIS systems

Payroll software

Job description

At ORTEC, we help organizations turn operational complexity into clearer decisions and better outcomes. Through world-class optimization software and decision intelligence expertise, we help businesses make work flow. Every day, our solutions support planners, drivers, nurses, shift workers, and other professionals by removing complexity and enabling better decisions, fairer schedules, and more efficient operations.Our values are more than just words. They shape how we work, how we hire, and how we show up for customers every day. We build trust through honesty and accountability, strengthen our community through collaboration, embrace challenges with grit, explore new possibilities with curiosity, and strive for excellence in everything we do.

Role Purpose

The HR Generalist is an operational and specialist role within the Global HR Shared Services team, responsible for delivering accurate, compliant and employee-focused HR support across the employee lifecycle.While based in Germany and acting as a key point of reference for German HR administration, payroll coordination and local requirements, the role provides global HR operational support to employees, managers and HR colleagues across multiple countries, in line with the shared services delivery model.

Responsibilities

Deliver end-to-end HR operational support across the employee lifecycle for Germany and assigned countries within the Global HR Shared Services model.

Prepare and manage employment contracts, amendments, confirmations, certificates and other HR documentation in line with local legislation and global standards.

Maintain accurate, confidential and audit-ready employee data and documentation in HR systems and document management platforms.

Support employees and managers with HR operational and administrative queries, coordinating with HR, Payroll and specialist teams on more complex cases.

Act as a key operational point of reference for German HR administration, documentation and local process requirements.

Apply knowledge of German employment requirements to support compliant HR administration and the localization and execution of global HR policies and processes.

Support absence, sickness, parental leave, employee change and termination processes from an HR Operations perspective.

Provide operational back-up for other members of the Global HR Shared Services team.

Support global and local HR initiatives, system implementations, integrations and process improvement projects.

Participate in testing and implementation of HR systems, digital tools and automated workflows.

Professional fluency in both German and English is required.

Who you are:

3 to 5+ years of experience in HR administration, HR Operations, payroll coordination or a comparable role, preferably within a global shared services or matrix environment.

Strong working knowledge of German HR administration, employment documentation and payroll interfaces.

Strong attention to detail, with the ability to manage multiple cases, deadlines and priorities in parallel.

Service-oriented mindset, with a strong focus on accuracy, consistency and employee experience.

Comfortable working with standardized global processes while applying sound judgement to local requirements and exceptions.

Strong organisational, coordination and problem-solving skills.

Proactive, collaborative and open to continuous improvement.

Comfortable working with digital tools, standardized workflows and process automation.

What we offer:

Salary range of €4,500–€5,900 gross per month on a full-time basis. The final offer will be based on the agreed FTE and the interview evaluation.

A welcoming, inclusive, and informal work environment with a healthy work-life balance

Ongoing professional development through internal and external training

Frequent social events and opportunities to connect with colleagues

At ORTEC, we are committed to your growth. You’ll have access to tailored training programs and seminars designed to support your career, as well as practical experience working with prestigious companies around the world. Our flat organizational structure ensures open communication, promotes cooperation, and fosters a positive, informal atmosphere.