German speaking - Office Relocation Coordinator - (Part-Time) - Baden _Project Manager I

UST; Frankfurt; Hybrid; EUR 10.000 - 15.000; Teilzeit

Zusammenfassung

UST is seeking a German-speaking Office Relocation Coordinator to support a major office relocation programme in Baden-Baden. The role is hybrid (2-3 days onsite) and part-time (20-25 hours per week) with a fixed-term contract of 6 months.

You will coordinate relocation activities, manage timelines and stakeholders across Real Estate, Facilities, IT, HR and Finance, and help ensure a smooth move for employees and business functions.

Qualifikationen

• Experience in project coordination or relocation programs.
• Experience supporting office relocations or workplace transitions.
• Strong organizational and multitasking skills with attention to detail.
• Ability to coordinate activities across multiple teams and stakeholders.

Aufgaben

• Coordinate relocation activities, timelines, milestones, and action plans.
• Track progress, identify risks, and ensure deliverables stay on schedule.
• Support governance, reporting, and stakeholder communications.
• Facilitate collaboration between local and global teams involved in relocation.
• Organize meetings, maintain action logs, and follow up on tasks.
• Prepare status updates, presentations, and project documentation for leadership.
• Liaise with Facilities, IT, HR, Finance, and external suppliers.
• Support office readiness activities for a seamless move.
• Coordinate employee communications and change-related activities.
• Ensure project information is up to date and communicated clearly.

Kenntnisse

German-English fluency

Project coordination

Stakeholder management

Communication skills

Microsoft Office

Tools

Excel

PowerPoint

Outlook

Teams

Jobbeschreibung

Role description

Office Relocation Coordinator (German Speaking) (M/F/D)

Location: Baden-Baden, Germany

Work Model: Hybrid (2-3 days per week onsite in the Baden-Baden office)

Part-Time: 20- 25 hours per week

Contract Type: Fixed-Term Contract (6 months)

Language Requirements: Fluent German and English

About the Role

We are looking for a German-speaking Office Relocation Coordinator to support a major office relocation programme in Baden-Baden.

With employees transitioning to a new office location in early 2027, you will play a key role in coordinating relocation activities, engaging stakeholders, managing project communications, and ensuring a smooth transition for employees and business functions.

Working closely with teams across Real Estate, Facilities, IT, HR, Finance, and external vendors, you will help drive office readiness activities and keep stakeholders aligned throughout the relocation journey.

This is a hybrid role requiring 2-3 days per week onsite in Baden-Baden, with flexibility to work remotely on other days.

Key Responsibilities

• Coordinate office relocation activities, timelines, milestones, and action plans.
• Track progress, identify risks, and ensure key deliverables remain on schedule.
• Support project governance, reporting, and stakeholder communications.
• Facilitate collaboration between local and global teams involved in the relocation programme.
• Organize project meetings, maintain action logs, and follow up on outstanding activities.
• Prepare status updates, presentations, reports, and project documentation for leadership teams.
• Liaise with internal departments including Facilities, IT, HR, Finance, and external suppliers.
• Support office readiness activities to ensure a seamless move for employees.
• Help coordinate employee communications and change-related activities throughout the relocation.
• Ensure project information is up to date and accurately communicated to stakeholders.

What You'll Bring

• Previous experience in a Project Coordinator, Relocation Coordinator, Workplace Coordinator, Business Support, or Programme Support role.
• Experience supporting office relocations, workplace transitions, facilities projects, business change initiatives, or operational programmes.
• Strong organizational and multitasking skills with excellent attention to detail.
• Ability to manage multiple stakeholders and coordinate activities across different teams.
• Strong communication and interpersonal skills.
• Confident working independently in a hybrid and international environment.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Teams.
• Fluency in German and English, both written and spoken.

Nice to Have

• Experience working within corporate Real Estate, Facilities Management, Workplace Services, or Change Management environments.
• Experience coordinating vendors and external service providers.
• Familiarity with project tracking and reporting tools.