Finance / Office Manager

Tolomatic, Inc.; Rüsselsheim am Main; On-site; EUR 55,000 - 70,000; Full time

Job summary

Tolomatic’s Europe GmbH in Germany seeks a Finance / Office Manager to oversee accounting, payroll, and administrative functions for our European operation. You will support month-end closings, manage AR/AP, invoicing, pricing communications, and coordinate logistics with US HQ.

You will work with German and English speakers, use ERP/CRM systems, and occasionally travel internationally. A proactive, detail-oriented communicator will thrive in this role.

Qualifications

• Degree in accounting, finance or business administration or equivalent
• At least 3 years of relevant accounting experience
• Business fluent in German and English
• Strong MS Office skills and solid experience with accounting, ERP and CRM systems
• Able to work independently, set priorities and take initiative; discreet with confidential information
• Willing to travel internationally on occasion (including the United States)
• Preferred: DATEV or comparable German bookkeeping/tax software; HGB reporting; experience in an international group; exposure to customs processes

Responsibilities

• Accounting & reporting: day-to-day bookkeeping, bank reconciliations and online banking; support for month-end and year-end closings
• Receivables & payables: master data, invoicing, payments, collections and dunning, and credit/debit notes
• Order & sales administration: orders, quotes, invoicing and customer communication on pricing/deliveries
• Logistics & trade: import/export coordination, shipping, customs and inventory checks
• Payroll & HR support: monthly payroll posting, travel expense reports, HR support
• Compliance & administration: ISO 14001 register, insurance matters, regulatory correspondence
• Office & corporate support: office operations, vendor management, basic IT support

Skills

German language

English language

Microsoft Office

ERP systems

CRM systems

attention to detail

strong communication

travel willingness

Education

Degree in accounting/finance or equivalent

Tools

DATEV

ERP systems

CRM software

Job description

Finance / Office Manager

Tolomatic’s Europe GmbH

Objective

Tolomatic is a US manufacturer of electric and pneumatic linear motion products. Our European operation in Rüsselsheim am Main is a small, close-knit team — which is why this role carries real breadth and ownership. You will keep our European business running commercially, financially and administratively, working directly with colleagues at our US headquarters.

Key Functions

• Accounting & reporting — day-to-day bookkeeping, bank reconciliation and online banking; support for month-end and year-end closing; reports for our tax advisors and auditors; input to budgeting and forecasting.
• Receivables & payables — customer and vendor master data; invoice processing, payment schedules and payment-policy compliance; collections and dunning; credit and debit notes; dispute resolution.
• Order & sales administration — customer orders, quotations, order confirmations and invoices; customer communication on pricing and deliveries; product availability and purchasing with suppliers.
• Logistics & trade — import/export coordination with logistics providers; shipping, customs and trade documentation; goods receipt and delivery processes; inventory transaction review and cycle counting.
• Payroll & HR support — monthly payroll processing and posting; travel expense reports; support on HR and employee benefits topics.
• Compliance & administration — ISO 14001 environmental register; insurance matters; correspondence with public authorities and regulatory bodies.
• Office & corporate support — smooth running of the office, supplies and external service providers, basic IT/network upkeep; collaboration with Tolomatic corporate teams and support for special projects.

Key Qualifications

• Degree in accounting, finance or business administration — or an equivalent commercial qualification
• At least 3 years of relevant accounting experience
• Business fluent in German and English
• Strong Microsoft Office skills and solid experience with accounting, ERP and CRM systems; accurate with numbers and detail
• Able to work independently, set your own priorities and take initiative; discreet with confidential information; confident communicator with customers and colleagues
• Willing to travel internationally on an occasional basis, including to the United States
• Preferred:
  • DATEV or comparable German bookkeeping/tax software
  • HGB reporting, experience in an international group
  • Exposure to customs processes

The Company

We’re the Trusted Partner When Motion Matters. Our actuators are at the heart of the automation revolution. Our passion for linear motion is advancing electric vehicle manufacturing, optimizing food production, enhancing patient outcomes, and more. We’re a tight-knit team that takes pride in building world-class automation equipment—and lasting relationships with our customers.a leading supplier of electrical linear actuators and electric linear motion control and pneumatic actuators and cylinders.