Executive Assistant to the CEO

Langdock; Deutschland; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A fast-growing AI company in Berlin is looking for an Executive Assistant to support the CEO directly. This full-time, onsite role demands strong scheduling, prioritization, and coordination skills. Candidates with 3-6+ years of experience supporting C-level leaders, fluency in English and German, and an ability to handle fast-paced environments are preferred. The position offers competitive compensation and various perks.

Leistungen

Deutschlandticket

Gym membership

Snacks/Food

Qualifikationen

• 3–6+ years supporting C-level leaders in a startup or tech environment.
• Ability to handle sensitive information with discretion.
• Experience in fast-paced environments with ambiguity.

Aufgaben

• Manage calendar and scheduling for the CEO.
• Coordinate travel logistics and itineraries.
• Ensure meeting excellence with agendas and action notes.
• Serve as a communications gatekeeper.

Kenntnisse

Proactive scheduling

Email triage

Stakeholder coordination

Discretion and urgency

Communication in English and German

Exceptional prioritization skills

Tools

Google Workspace

Slack

Kanban tools

HubSpot CRM

Jobbeschreibung

About The Role

We’re hiring an Executive Assistant to work directly with our Co-Founder & CEO, Lennard, and maximize his impact. You will own calendar, scheduling, and operational coordination end-to-end—protecting focus time, accelerating decisions, and keeping priorities tight across Berlin and New York. This is a full-time, onsite role at our Berlin HQ and a high-trust, high-ownership position in a fast-growing AI company.

What you’ll own

• Calendar Ownership: Proactive end-to-end scheduling, priority management, buffer times, no-meeting blocks, and weekly re-planning


• Communications Gatekeeping: Email triage, drafting replies, inbox hygiene, and ensuring timely follow-ups


• Meeting Excellence: Agendas, briefings, prep materials, action tracking, and outcome notes


• Travel & Logistics: Itineraries, visas, bookings, reimbursements, and time-zone planning


• Stakeholder Coordination: Interface with internal leaders (sales, marketing, partnerships, ops) and external partners/investors


• Light Ops Support: Contracts/signatures, expenses, vendor coordination, and occasional event/offsite support

What we are looking for

• Act as a force multiplier for Lennard—anticipating needs, solving problems before they surface, and keeping the machine running


• Handle sensitive information with discretion and urgency


• Communicate clearly and concisely in English and German


• 3–6+ years supporting C-level leaders (startup/tech/consulting/banking context preferred)


• Exceptional scheduling and prioritization skills; you love building a clean, high-velocity calendar


• High discretion, trustworthiness, and service mindset


• Comfortable in fast-paced, ambiguous environments; you keep calm and create structure


• Strong command of Google Workspace, Slack, and Kanban tools; ideally CRMs (e.g., HubSpot)

Why us?

• Direct impact: Work 1:1 with founders in a YC-backed, hypergrowth AI company used by leading European enterprises


• High ownership: Design the systems that keep our exec engine running


• Focused, supportive team: Fast decisions, low bureaucracy, high trust


• Competitive compensation plus perks (Deutschlandticket, gym membership, snacks/food)