Executive Assistant (m/f/x)

DHL Supply Chain; Bonn; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading logistics company in Bonn is seeking an experienced Executive Assistant to provide comprehensive support. The ideal candidate will have over 5 years of experience, exceptional organisational skills, and proficiency in Microsoft O365 tools. Responsibilities include diary management, travel coordination, and preparing business materials. This is a full-time permanent role with less than 25% travel required, offering an opportunity to contribute significantly to a global environment.

Qualifikationen

• 5+ years of experience as an Executive Assistant or Personal Assistant.
• Ability to prioritise and manage multiple demands under pressure.
• Proactive, solutions-focused mindset.

Aufgaben

• Provide comprehensive executive support including complex diary management.
• Prepare and coordinate business review materials and presentations.
• Act as a central communication point for Global Operations Excellence.

Kenntnisse

Organisational skills

Project coordination

Communication skills

Microsoft O365 proficiency

Jobbeschreibung

Overview

Be An Essential Part Of Everyday Life

Position: Executive Assistant

Grade: RCS L

Contract Type: Full time- Permanent

Travel Required: Less than 25%

Location: EMEA

Advertising End Date: 25th February 2026

We are looking for additional suitable candidates through this channel, in addition to the candidates from our talent management processes.

Responsibilities

• Providing comprehensive executive support, including complex diary management, international travel coordination, and expense oversight.
• Preparing, coordinating, and supporting board and business review materials, presentations, briefings, and follow‑up actions.
• Acting as a central point of communication for the Global Operations Excellence community, ensuring smooth information flow and strong working relationships.
• Supporting key projects, tracking progress against deadlines, and keeping stakeholders informed throughout.
• Organising monthly and quarterly meetings, calls, and recordings, and ensuring all relevant content is distributed appropriately.
• Managing routine administrative processes, maintaining community data, and ensuring compliance with organisational procedures.

What we are looking for

• Significant Executive Assistant or Personal Assistant experience (5+ years), ideally in a global or multinational environment.
• Outstanding organisational skills with the ability to prioritise, manage multiple demands, and work autonomously under pressure.
• Strong project coordination skills with a proactive, solutions‑focused mindset.
• Excellent communication skills, with the confidence to liaise effectively at all levels of the organisation.
• High integrity, discretion, and exceptional attention to detail in all aspects of work.
• Strong proficiency in Microsoft O365 (Teams, SharePoint Online, Outlook, PowerPoint, Word, Excel) and a willingness to learn new digital tools, including recording software such as Camtasia.

What you’ll need to do next

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent, and consistent across the Globe. We want to ensure that the candidate experience is of the highest professional standard.

The Company is committed to providing equality of opportunity for all employees. Furthermore, we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.