Executive Assistant (m/f/d)

Alvarez & Marsal; Düsseldorf; Vor Ort; EUR 42.000 - 58.000; Vollzeit

Zusammenfassung

Alvarez & Marsal's German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Executive Assistant (m/f/d) to join our team. You will be part of a dynamic environment that values diversity and provides equal opportunities for growth and advancement, with a focus on supporting senior professionals and ensuring smooth operations within the business unit.

Key duties include scheduling, project and event support, financial administration, travel logistics,

Qualifikationen

• Experience as an administrative or executive assistant, preferably supporting senior professionals.
• Strong interpersonal skills and discretion with sensitive information.
• Excellent written and verbal communication in German and English.
• Ability to manage multiple priorities and tight deadlines.
• Proactive, solution‑oriented mindset with independent work and teamwork.
• Proficiency in MS Office; Salesforce familiarity is a plus.

Aufgaben

• Scheduling & coordination of Managing Directors' calendars and meetings.
• Project & event support, coordinating internal and external events.
• Process invoices, prepare time and expense reports, and raise client invoices.
• Coordinate travel arrangements, including flights and accommodations.
• Assist HR with onboarding and be the first contact for new team members.
• Support marketing initiatives and CRM efforts using Salesforce.

Kenntnisse

Executive support

Calendar management

Bilingual German/English

Discretion

Team collaboration

Communication

Proactive mindset

Tools

MS Office

Salesforce

Jobbeschreibung

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Executive Assistant (m/f/d) to join our team. You will be part of a dynamic environment that values diversity and provides equal opportunities for growth and advancement. The team focuses on supporting senior professionals and ensuring smooth operations within the business unit.

How You Will Contribute

• Scheduling & Coordination: Manage the Managing Directors' calendars, organize meetings, and ensure efficient communication across teams
• Project & Event Support: Assist in setting up projects and coordinating internal and external events
• Financial Administration: Process incoming invoices, prepare time and expense reports, and raise client invoices
• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation
• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact
• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce

Qualifications

• Previous experience in an administrative or executive assistant role, ideally supporting senior professionals
• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion
• Excellent communication skills (both written and verbal), fluency in German and English
• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease
• Proactive, solution-oriented mindset with a desire to make a meaningful impact
• Comfort working both independently and as part of a collaborative team
• Proficiency in MS Office and familiarity with Salesforce is a plus

Your journey at A&M

We recognise that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritise your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.