Executive Assistant (m/f/d)

Grünenthal Group; Aachen; Hybrid; EUR 65,000 - 90,000; Full time

Job summary

Grünenthal Group in Aachen, Germany, seeks a proactive Executive Assistant to the CFO, joining our Corporate Functions team. This role demands a collaborative, detail‑oriented professional who can manage complex topics and stakeholder interactions.

You will own the CFO’s calendar and travel, prepare concise briefings and decision-ready materials, coordinate Supervisory Board governance, and drive efficiency with digital tools, automation and AI.

Qualifications

• Proactive executive support to the CFO and governance coordination.
• Ability to translate information into concise presentations and materials.
• Strong organization, judgement, and discretion under changing priorities.
• Curiosity about financial performance, governance and company success.
• Collaborative mindset and confidence working with stakeholders at all levels.

Responsibilities

• Provide proactive business and executive support to the CFO and governance topics.
• Prepare concise briefings, presentations and decision-ready materials.
• Coordinate Supervisory Board and governance activities with clear timelines.
• Anticipate information needs, identify gaps, and propose solutions.
• Manage the CFO’s calendar, meetings and travel with effective prioritization.
• Improve executive workflows using digital tools, automation and AI.

Skills

Executive support

Stakeholder coordination

Calendar management

Communication

Digital tools & AI

Education

Business/Finance degree or equivalent

Job description

Professional | Permanent | Full-/ Part-time | Hybrid

Our Corporate Functions teams make sure everything at Grünenthal runs smoothly by bringing together people with a wide range of skills - from experts in finance, IT, HR, law and compliance through to business strategists and creative media minds. If you're a great collaborator and a strong communicator, you'll feel right at home here. Join our team and join forces with colleagues across our business to maximise our company's positive impact on patients and their families.

What The Job Will Look Like

• Provide proactive business and executive support to the CFO, helping to focus attention on the topics that matter most.
• Prepare concise briefings, presentations and decision-ready materials by bringing together input from different stakeholders and sources.
• Coordinate Supervisory Board and other governance activities, ensuring high-quality contributions, clear timelines and reliable follow-through.
• Anticipate information needs, identify gaps and dependencies, and proactively bring forward questions and possible solutions.
• Manage the CFO’s calendar, meetings and travel, while supporting the effective prioritization of requests and stakeholder interactions.
• Improve executive ways of working by using digital tools, automation and AI to simplify processes and create capacity for higher-value activities.

What You'll Bring To The Table

• A degree in business administration, economics, finance or a related field, an equivalent commercial qualification, or relevant practical experience.
• Experience coordinating complex topics, projects or stakeholder interactions and translating information into clear presentations or management materials.
• Strong organizational skills, sound judgement and the ability to manage changing priorities with ownership, attention to detail and discretion.
• Business curiosity and an interest in understanding financial performance, corporate governance and the factors that drive company success.
• A collaborative and solution-oriented mindset, confidence working with stakeholders at different levels, and curiosity about using digital tools, automation and AI.

"The most impactful Executive Assistants support leaders in ways that multiply their effectiveness. In this role, you will help shape priorities, challenge assumptions, anticipate needs, and make sure the right topics receive the right attention at the right time. You will work closely with me and stakeholders across the company, contributing directly to Grünenthal's success and our mission to improve patients’ lives."

Max Fabian Raschke, the Hiring Manager