Operation Manager

Itransition Group; Deutschland; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Benefits dieser Stelle

Flexible working hours

Remote work options

Corporate medical insurance

English courses online

Company events and team activities

Zusammenfassung

Itransition Group is seeking an Administrative Coordinator to support the department lead with daily operations, communications, and task coordination. You will assist in finances, project monitoring, and document control while helping ensure compliance with internal policies.

Ideal candidates will have strong organizational and communication skills, proficiency with Excel, Jira, Loop, and a good grasp of business processes and KPIs. Flexible work arrangements and remote options are available.

Qualifikationen

• 3 years of experience in a similar administrative or coordination role.
• Strong organizational and communication skills.
• Confidence in working with financial data and documentation.
• Proficiency in Excel, Jira, Loop.
• Basic understanding of legal/contractual documentation.
• Strong attention to detail, responsibility and multitasking abilities.
• Understanding of business processes and performance metrics.
• English proficiency: B2+ - C1 for internal and external communication.

Aufgaben

• Provide daily administrative and operational support to the department lead, including communication follow-up and task coordination.
• Support financial tracking activities, including monitoring outstanding payments and liaising with internal teams and clients.
• Support internal team coordination, including assisting with communication and general team support.
• Assist in monitoring ongoing projects, tracking timelines, resource availability, and issue resolution, reporting and invoicing control.
• Help ensure departmental adherence to internal policies, standards, and procedures.
• Assist with the preparation, coordination, and circulation of legal documents, including contracts and approvals.
• Contribute to monitoring KPIs and departmental metrics.
• Maintain internal documentation, trackers, and tools used for planning and reporting.

Kenntnisse

Organizational skills

Communication skills

Attention to detail

Multitasking

Business processes

Performance metrics

English proficiency (B2-C1)

Tools

Excel

Jira

Loop

Jobbeschreibung

We’re looking for a specialist who will help keep things running smoothly, from supporting the department lead and coordinating tasks to tracking finances, projects, and documents.

office remote Georgia

Requirements

• 3 years of experience in a similar administrative or coordination role
• Strong organizational and communication skills
• Confidence in working with financial data and documentation
• Proficiency in working with Excel, Jira, Loop
• Basic understanding of legal/contractual documentation
• Strong attention to detail, responsibility, and ability to multitask
• Understanding of business processes and performance metrics
• English proficiency: B2+ - C1 (required for internal and external communication)

Responsibilities

• Provide daily administrative andoperational support to the department lead, including communication follow-up and task coordination
• Support financial tracking activities, including monitoring outstanding payments and liaising with internal teams and clients
• Support internal team coordination, including assisting with communication, general team support
• Assist in monitoring ongoing projects, helping to track timelines, resource availability, and issue resolution, reporting and invoicing control
• Help ensure departmental adherence to internal policies, standards, and procedures
• Assist with the preparation, coordination, and circulation of legal documents, including contracts and approvals
• Contribute to monitoring key performance indicators (KPIs) and departmental metrics
• Maintain internal documentation, trackers, and tools used for planning and reporting

We offer

• Projects for such clients as PayPal, Wargaming, Xerox, Philips, Adidas and Toyota
• Competitive compensation that depends on your qualification and skills
• Career development system with clear skill qualifications
• Flexible working hours aligned to your schedule
• Options to work remotely
• Corporate medical insurance covering services of private and public medical centers
• English courses online
• Corporate parties and events for employees and their children
• Internal conferences, workshops and meetups for learning and experience sharing
• 5 days of paid sick leave per year with no obligation to submit a sick-leave certificate