Executive Assistant

Broadcom; Deutschland; Vor Ort; EUR 45.000 - 70.000; Vollzeit

Zusammenfassung

Broadcom is seeking an Executive Assistant in Germany to support our VP & General Manager. The role requires strong organizational skills, fluency in German and English, and at least five years of relevant experience.

You will manage procurement, contracts, travel, expenses, and office operations in a multinational environment. The successful candidate will handle confidential information with discretion, coordinate cross-departmental requirements, and work with multiple IT systems.

Qualifikationen

• Five years of relevant professional experience.
• Fluent in German and English.
• Discretion with confidential information and strong IT/system awareness.

Aufgaben

• Procurement & order management in Oracle from PO to goods receipts.
• Contract lifecycle support, NDA generation and approvals in Apttus.
• Travel planning and expense reporting via Egencia.
• Logistics and facility coordination across German locations.
• Office operations: inventory, supplies, and refreshments with CBRE.
• Plan and document company events with Finance/Tax alignment.

Ausbildung

Berufsausbildung

University degree welcome

Tools

Oracle purchasing

Apttus NDA

Egencia

CBRE facilities

Office IT systems

Jobbeschreibung

Job Description:

Role Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support for our VP & General Manager. In this role, you will be the backbone of our operations, managing essential business processes, facilitating contracts, and ensuring the smooth day-to-day functioning of our team. You will interact with internal systems, coordinate cross-departmental requirements, and handle vital logistics for our operations in Germany.

Key Responsibilities:

• Procurement & Order Management: Manage the end-to-end purchasing process in Oracle, including creating Purchase Orders, processing goods receipts, and coordinating with Accounts Payable.
• Supplier & Contract Administration: Facilitate supplier setups via our CVA team. Oversee the contract lifecycle, including generating standard NDAs in Apttus and managing internal approvals, signatures, and renewals.
• Travel & Expense Management: Oversee travel planning via Egencia and manage expense reporting.
• Logistics & Facility Coordination: Handle mail distribution across German locations, manage shipping documentation (Oracle), and coordinate package collection with local forwarder.
• Office Operations: Oversee office inventory, including ordering office supplies and coordinating refreshments through facility services (CBRE).
• Event Planning: Coordinate and document company events, ensuring proper alignment with Finance and Tax compliance requirements.

Candidate Profile:

You are dedicated, open to new topics, fluent in German & English, and enjoy working within an international team. You are highly flexible and accessible to your manager in urgent matters. You handle confidential information with discretion, are experienced with different IT systems and internet research, bring at least 5 years of relevant professional experience. A completed vocational training (Berufsausbildung) is a fundamental requirement; a university degree is welcome.

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.