Document Controller

King & Moffatt; Frankfurt; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Benefits dieser Stelle

Professional Development support

Employee Assistance Program

Health and Wellness programs

Zusammenfassung

King & Moffatt Building Services seeks an on-site Administrator to support project teams on site in Germany. German language skills are essential along with proficiency in Microsoft Office 365 and strong organisational abilities to manage busy site administration tasks.

You will coordinate project documentation, maintain SharePoint folders, ensure policy/ISO compliance, and support health and safety audits. This role offers growth within a dynamic, inclusive building services environment.

Qualifikationen

• Previous experience within a similar, on-site, administration role.
• German speaking
• Proficient in using Microsoft Office 365
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team

Aufgaben

• Coordinate all site administration duties on a project.
• Manage K&M project SharePoint System – coordination of project folders.
• Manage and control all project information using the appropriate software package/system and clients' portals, wherever possible.
• Assist with site set up and wider responsibilities under the Project Management System.
• Coordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report.
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point.
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process

Kenntnisse

German speaking

MS Office 365

Communication skills

Organisational skills

Jobbeschreibung

Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare,Commercial,Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service.

A Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management..
• Manage K&M project SharePoint System – Coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals, wherever possible.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process

Qualifications

• Previous experience within a similar, on-site, administration role.
• German speaking
• Proficient in using Microsoft Office 365
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:

• Professional Development support
• Employee Assistance Program
• Health and Wellness programs

At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve