Document Controller

King & Moffatt Building Services; Frankfurt; Vor Ort; EUR 32.000 - 52.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Professional Development support

Employee Assistance Program

Health and Wellness programs

Zusammenfassung

King & Moffatt Building Services is seeking an on-site administrator to efficiently coordinate site admin duties and provide strong support to management.

You will manage SharePoint project folders, control project information across portals, assist with site setup, coordinate meetings, and maintain robust filing and archiving systems. Proficiency in Office 365 and German language are required.

Qualifikationen

• Previous experience within a similar, on-site, administration role.
• German speaking is required.
• Proficient in Microsoft Office 365.

Aufgaben

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage K&M project SharePoint System – Coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report.
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point.
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process

Kenntnisse

German speaking

Organisational skills

Written & verbal communication

Rapport building

Tools

Microsoft Office 365

Jobbeschreibung

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management..
• Manage K&M project SharePoint System – Coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals, wherever possible.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management..
• Manage K&M project SharePoint System – Coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals, wherever possible.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process

Qualifications

• Previous experience within a similar, on-site, administration role.
• German speaking
• Proficient in using Microsoft Office 365
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team
• Full drivers license

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As Well As Being Supported And Encouraged To Develop Your Career Here At King And Moffatt, We Also Offer The Following

• Competitive salary
• Professional Development support
• Employee Assistance Program
• Health and Wellness programs

At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve