Contract & Tender Management Specialist

Nova Biomedical; Frankfurt; On-site; EUR 70,000 - 95,000; Full time

Job summary

Nova Biomedical is seeking an experienced Contract & Tender Management Specialist to join our Central Europe team, based full-time in Mörfelden-Walldorf. You will lead end-to-end tenders and contract administration across the DACH region, collaborating with Sales, Finance, and Customer Service to ensure compliant submissions and favorable terms.

The role requires several years in tender or contract management, with strong German and English skills; knowledge of healthcare procurement and ERP

Qualifications

• Several years of professional experience in tender or contract management.
• Proven track record of managing public and private tenders in the DACH region.
• Experience in healthcare procurement environments (IVD/diagnostics a plus).
• Strong understanding of tender platforms and contract frameworks.
• Experience with hospitals, labs, and public procurement groups preferred.
• Fluent German and English mandatory; French/Italian a plus.

Responsibilities

• Manage end-to-end tender lifecycle across the DACH region with compliance.
• Coordinate tender submissions, documentation, and bid responses with Sales and Finance.
• Administer customer contracts and pricing agreements throughout their lifecycle.
• Serve as primary contact for tender platforms and procurement processes.
• Maintain tracking systems for bids, deadlines, and renewals; leverage SAP and ERP tools.

Skills

Tender management

Contract management

Sales administration

Project coordination

Stakeholder management

German language

English language

Education

Life Sciences degree

Business degree

Tools

SAP

MS Office

Job description

Nova Biomedical: One Global Brand. One Vision. Together under one name.

Advanced Instruments and Nova Biomedical are now united under one brand, Nova Biomedical, marking a major milestone in our journey to deliver greater value to our customers. By combining our strengths, we’re accelerating innovation, supporting critical workflows, and delivering world-class service across the biopharmaceutical and clinical markets.

Job Summary

We are looking for an experienced Contract & Tender Management Specialist to join our Central Europe organization. This position will be based full-time in our Mörfelden-Walldorf office and report directly to the Sales Director Central Europe.

The primary focus of the role is the end-to-end management of public and private tenders as well as customer contracts across the DACH region (Germany, Austria, and Switzerland). The successful candidate will work closely with Sales, Customer Service, Finance, and other internal stakeholders to ensure timely and compliant tender submissions, contract administration, pricing agreement management, and commercial support activities.

Responsibilities

• Manage the end-to-end public and private tender lifecycle across the DACH region, ensuring full compliance with local procurement regulations and internal corporate standards.
• Coordinate tender submissions, documentation preparation, and bid responses in close collaboration with Sales, Customer Service, and Finance.
• Administer customer contracts, pricing agreements, and commercial terms throughout their lifecycle.
• Act as the primary internal contact for tender platforms, healthcare procurement processes, and customer contract inquiries.
• Support hospitals, laboratories, purchasing groups, and public procurement organizations with structured administrative and commercial follow-ups.
• Maintain organized tracking systems for active bids, deadlines, and contract renewals, utilizing Microsoft Office and ERP systems (such as SAP)

Experience Requirements

• Several years of professional experience in Tender Management, Contract Management, Sales Administration, or a similar commercial support function.
• Proven track record of managing public and private tenders within the DACH region.
• Mandatory experience within the In Vitro Diagnostics (IVD) industry; candidates from Medical Devices, Diagnostics, or broader Healthcare backgrounds will also be considered given substantial tender experience.
• Deep understanding of healthcare procurement processes, online tender platforms, tender documentation, and customer contract frameworks.
• Practical background working with hospitals, laboratories, purchasing groups, and public procurement organizations.
• Strong organizational skills, sharp attention to detail, and proven ability to manage multiple complex deadlines simultaneously.
• Proficiency with Microsoft Office applications; hands-on experience with SAP or similar ERP systems is a distinct advantage.
• Languages: Fluent German and English are mandatory. French and/or Italian language skills are highly desirable and considered a strong advantage.
• Education: Degree in Sciences or Business, preferably Life Sciences, or an equivalent combination of education and experience.

Physical Requirements and Working Conditions

• Typical remote/office environment
• Must be able to use basic office equipment: computer, printer, copier, telephone, etc.
• Must be able to remain stationary for long periods of time
• Must be capable of communicating with stakeholders through various means

Why Work for Nova Biomedical

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

About the company

At Nova Biomedical, we’re not just building instruments, we’re powering breakthroughs that improve lives. Our smart, science-driven solutions are trusted in over 100 countries to speed drug development and enhance patient care.

Our integration brings together more than 70 years of scientific excellence with Nova’s cutting-edge innovation, forming a powerhouse of precision, purpose, and possibility. With FDA-registered, ISO-certified manufacturing, more than 125 FDA approvals, and industry-trusted diagnostics, we’re setting new standards in quality and reliability. Nova Biomedical is proud to be a global leader in osmolality testing and biotechnology and in vitro diagnostic (IVD) instrumentation, dedicated to advancing patient care and scientific discovery with a legacy that continues to shape the future of life sciences.

With headquarters in Norwood and Waltham, Massachusetts, and a global team of nearly 2,000 employees, we’re building a collaborative, empowered culture grounded in shared values: Customer Centricity, Ingenuity, Ownership & Accountability, Collaboration, and Integrity.

Working at Nova Biomedical means joining a mission-driven organization where your contributions matter. Whether you’re in engineering, science, manufacturing, or support, you’ll be part of a team that values innovation, invests in your growth, and is committed to making a real-world impact on global health.

Nova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.