Accounts Receivable Assistant (Permanent)

NOVA Biomedical GmbH; Frankfurt; Hybrid; EUR 35,000 - 48,000; Full time

Job summary

NOVA Biomedical GmbH is a dynamic life sciences company seeking an Accounts Receivable Assistant to support our international expansion.

You will join our shared service team handling EU/UK invoices and collections across multiple entities and currencies, ensuring accuracy and timely processing.

Qualifications

• Understanding of AR controls, collections, invoice matching and month-end activities.
• VAT knowledge and coding transactions to tax codes.
• Experience with SAP ECC/S4 HANA FI/SD; NetSuite preferred.

Responsibilities

• Process customer invoices with high accuracy and timeliness.
• Support cash allocation and reconciliation tasks.
• Assist with invoicing portals and discrepancy resolution.
• Carry out credit checks and create new customer accounts.

Skills

Accounts receivable

Collections

Invoice matching

Reconciliations

Month-end

Education

Diploma

Vocational training

Tools

SAP ECC/S4 HANA

NetSuite

Job description

Nova Biomedical is an Equal Opportunity Employer in compliance with Affir

Accounts Receivable Assistant (Permanent)

Nova Biomedical: One Global Brand. One Vision. Together under one name.

Advanced Instruments and Nova Biomedical are now united under one brand, Nova Biomedical, marking a major milestone in our journey to deliver greater value to our customers. By combining our strengths, we're accelerating innovation, supporting critical workflows, and delivering world-class service across the biopharmaceutical and clinical markets.

Summary:

Nova Biomedical is a dynamic, fast paced Life Sciences Company looking for a new member of the finance team to support our international expansion plans. We are looking for an individual who can work as part of our shared service team and thrives on the Accounts Receivable tasks.

Working within the shared service team, to ensure that all our EU/UK customer invoices and collections across the multiple entities and currencies are processed accurately and in a timely manner.

The successful candidate will possess strong organizational and time management skills. They will also have a high level of commitment and initiative, a desire to make a difference and be a proven team player.

Key Responsibilities:

• Assist the AR team with the day-to-day processing of customer invoices in a timely manner and with a high degree of accuracy
• Support on accounts receivable cash allocation activities, ensuring accuracy
• Support customer invoicing portals, monitoring invoices status and assisting in the resolution of discrepancies or issues
• Reconcile customer statements, investigating any queries directly with the customer
• Credit control including payment application and chasing debtors by email and phone
• Communicate with internal colleagues, external customers to resolve queries associated with invoices
• Creation of new customer accounts, carrying out credit checks where relevant
• Provide month end support to the finance team by process adhoc financial transactions, including journals
• A good level of communication skills, both verbally, by email and phone
• Carry out adhoc requests and support other team members during periods of absence
• Other duties as assigned

Qualifications (Skills and Competencies):

• Strong understanding of accounts receivable controls, collections, invoice matching, reconciliations, and month-end activities.
• An understanding of VAT and the requirement to code transactions inline with the appropriate tax code
• Prior experience with SAP ECC or S/4 HANA (FI and SD modules) Experience in NetSuite would be preferred
• Strong Microsoft Excel and Microsoft 365 skills required
• Fluent German and English (written and spoken). Additional languages (e.g. French, Italian) preferred but not essential

Experience Requirements (Years of experience):

• 3-5 years of experience in a multi-currency accounts position
• Experience in Shared Services environments preferred
• Previous experience working collaboratively with cross-functional teams
• Prior experience of working in an international, multi-entity environment

Education Requirements:

• School Diploma (Realschulabschluss or higher)
• relevant vocational training successfully completed

Physical Requirements:

• Typical office environment
• Must be able to use basic office equipment: computer, printer, copier, telephone, etc.
• Must be capable of communicating with stakeholders through various means.
• Proactive, “can-do” attitude, and a solutions-focused approach; with a drive to take on more responsibility and expand knowledge and skill set beyond current levels
• Comfortable working in a fast paced environment
• Must be able to remain stationary for long periods of time

Why Work for Nova Biomedical

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.
About the company

At Nova Biomedical, we’re not just building instruments, we’re powering breakthroughs that improve lives. Our smart, science-driven solutions are trusted in over 100 countries to speed drug development and enhance patient care.

Our integration brings together more than 70 years of scientific excellence with Nova’s cutting-edge innovation, forming a powerhouse of precision, purpose, and possibility. With FDA-registered, ISO-certified manufacturing, more than 125 FDA approvals, and industry-trusted diagnostics, we’re setting new standards in quality and reliability. Nova Biomedical is proud to be a global leader in osmolality testing and biotechnology and in vitro diagnostic (IVD) instrumentation, dedicated to advancing patient care and scientific discovery with a legacy that continues to shape the future of life sciences.

With headquarters in Norwood and Waltham, Massachusetts, and a global team of nearly 2,000 employees, we’re building a collaborative, empowered culture grounded in shared values: Customer Centricity, Ingenuity, Ownership & Accountability, Collaboration, and Integrity.

Working at Nova Biomedical means joining a mission-driven organization where your contributions matter. Whether you're in engineering, science, manufacturing, or support, you’ll be part of a team that values innovation, invests in your growth, and is committed to making a real-world impact on global health.

Nova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.