Backoffice Manager:in (m/w/d)

Twinlake; München; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

Twinlake Advisory seeks a Backoffice Manager to ensure smooth operations across administration, HR, and internal communications. You will coordinate back-office processes, support recruitment, onboarding, and internal communications, and contribute to marketing and employer branding initiatives.

You will organize events, meetings, travel, and office operations, while coordinating external providers and maintaining structured workflows. Munich presence with home-office options will suit you.

Qualifikationen

• Successfully completed commercial training or a degree in business administration, HR, communications, marketing, or a comparable qualification.
• Several years of practical experience in back office, office management, team assistance, HR/personnel, recruiting support, people operations, or marketing.
• Experience with HR-related topics such as recruiting coordination, candidate communication, onboarding, or personnel administration is an advantage.
• Experience in marketing or employer branding, e.g., LinkedIn, website content, presentations, events, or simple content creation formats, is a plus.
• Excellent German and good English skills; professional demeanor.

Aufgaben

• Coordinate and continuously improve back-office, office management, and administrative processes.
• Support HR and people-related activities such as recruiting coordination, onboarding, personnel administration, and internal communication.
• Contribute to marketing and employer branding initiatives, including website content, LinkedIn posts, presentations, events, and recruiting communication.
• Organize team events, internal formats, meetings, travel arrangements, and administrative office operations.
• Coordinate external service providers, office infrastructure, orders, invoices, and administrative approvals.
• Support internal projects aimed at professionalizing HR, marketing, office, and operations processes.

Kenntnisse

Structured work

Ownership

Communication

Reliability

Ausbildung

Commercial training / business administration degree

Tools

Microsoft Office 365

Outlook

Teams

PowerPoint

Excel

Odoo

LinkedIn

Canva

CMS systems

Project management tools

Jobbeschreibung

Twinlake Advisory is a specialized consultancy for IT-driven M&A and transformation projects. We support large corporations, mid-sized companies, and private equity investors in carve-outs, post-merger integrations, and strategic realignments. In these critical phases, IT becomes a key success factor—and this is exactly where we come in: we combine in-depth analysis with pragmatic execution.

At Twinlake, we work as equals in an open, team-oriented environment characterized by strong cohesion, honest feedback, and a pronounced learning culture—pragmatic, supportive, and driven by a shared commitment to success.

Your role

As a Backoffice Manager, you ensure that Twinlake operates smoothly from an organizational, administrative, and communication perspective. You serve as a central point of contact for internal processes and support management, project teams, and colleagues in their daily work — structured, reliable, and focused on what matters most.

Your responsibilities include, among others:

• Coordinating and continuously improving our back-office, office management, and administrative processes
• Supporting HR and people-related activities such as recruiting coordination, onboarding, personnel administration, and internal communication
• Contributing to marketing and employer branding initiatives, including website content, LinkedIn posts, presentations, events, and recruiting communication
• Organizing team events, internal formats, meetings, travel arrangements, and administrative office operations

A key component of your role is professional stakeholder and interface coordination. You will consolidate information, ensure reliable workflows, and bring structure to topics that are essential for a growing consultancy, including:

• Preparing and following up on internal meetings, management appointments, workshops, and decision-making sessions
• Maintaining and structuring documents, templates, data, contracts, filing systems, and internal tools
• Coordinating external service providers, office infrastructure, orders, invoices, and administrative approvals
• Supporting internal projects aimed at professionalizing HR, marketing, office, and operations processes

You will work closely with management and the broader team, take ownership of your own responsibilities, and contribute to ensuring that Twinlake is internally as professional, pragmatic, and reliable as it is in its client work.

What to Expect

• A central role within the organizational backbone of a growing consulting firm
• Significant creative freedom in building professional back-office, HR, and marketing processes
• Close collaboration with management, the consulting team, and external partners
• A broad mix of responsibilities across organization, communication, HR, marketing, and internal process design
• A visible contribution to creating a workplace where the team can work effectively and stay well organized
• Flexible working arrangements with home-office options combined with regular presence in our Munich office
• Regular team events, including monthly get-togethers with team-building activities and workshops

Who We’re Looking For

We are looking for colleagues at our Munich location who work in a structured manner, enjoy taking ownership, and are passionate about connecting people, processes, and communication.

Typically, you bring:

Successfully completed commercial training, a degree in business administration, HR, communications, marketing, or a comparable qualification

Several years of practical experience in back office, office management, team assistance, HR/personnel, recruiting support, people operations, or marketing

Experience with HR-related topics such as recruiting coordination, candidate communication, onboarding, or personnel administration is an advantage

Experience in marketing or employer branding, e.g., LinkedIn, website content, presentations, events, or simple content creation formats, is a plus

A highly structured, careful, and independent working style, combined with a strong commitment to reliability, quality, and service orientation

Excellent German and good English skills, as well as a confident, friendly, and professional demeanor

Strong proficiency in Microsoft Office 365, especially Outlook, Teams, PowerPoint, and Excel; experience with tools such as Odoo, LinkedIn, Canva, CMS systems, or project management tools is a plus, but not required

You do not meet every criterion? No problem — if you bring organizational talent, service orientation, and relevant skills, we would still love to get to know you.

Why Twinlake?

At Twinlake, you won’t work on anonymous large-scale projects. Instead, you’ll be part of small teams tackling business-critical topics for our clients—close to decision-making processes and with a direct impact on project success.

This means for you:

• A broad area of responsibility with direct exposure to management and the entire team
• The opportunity to actively shape and further professionalize back-office, HR, marketing, and operations processes
• Pragmatic collaboration focused on clear workflows, strong communication, and implementable results
• High levels of ownership and the opportunity to contribute your own ideas and actively shape Twinlake’s continued development
• Close collaboration within an experienced and motivated team

If you are looking for a back-office role that combines organization, HR, and marketing — and where your work will have a visible impact on Twinlake’s success — we would be excited to receive your application.