B2B Operations Specialist - Temporary Contract (m/f/x)

rebuy; Berlin; Hybrid; EUR 38,000 - 52,000; Part time

Job summary

rebuy is seeking a detail-oriented B2B Operations Specialist on a temporary basis to support our growing business-to-business team in Berlin. You will manage end-to-end operational tasks and ensure seamless data flow between suppliers and our internal tools.

The role emphasizes order creation to returns, shipment tracking, and cross-department collaboration, with hybrid in-office arrangement (2 days/week). English fluency required; German is a plus.

Qualifications

• 1–2+ years in buying, operations, logistics coordination, or e-commerce administration.
• English fluency required; German is a plus.
• Proficient spreadsheets (Excel/Sheets) incl. VLOOKUP/XLOOKUP, filtering, formatting; Jira is a plus.
• Meticulous attention to large data volumes.
• Strong problem-solving and vendor portal/data retrieval.
• Clear written communication for status reporting and escalation.

Responsibilities

• Operational Data Management: transfer, cross-reference, and synchronize data between supplier systems and internal tools.
• Shipment & Logistics Tracking: monitor open orders and statuses; coordinate deliveries with warehouses.
• Order Management: manage end-to-end orders including returns, pickups, credits, invoices.
• Cross-Department Collaboration: communicate with account managers and support on statuses and discrepancies.

Skills

Data management

Logistics coordination

E-commerce administration

Excel/Google Sheets

Attention to detail

Problem-solving

Communication

English fluency

German desired

Tools

Jira

Job description

Ready to become part of the most important mission on this planet?

We are rebuy, pioneers in the reuse of electronics and media. and we are looking for you! Our mission: to make circular living accessible to all, one transaction at a time. By giving products a second chance, we reduce resource consumption and avoid unnecessary e-waste.

Our team of 500 comes from all corners of the world; we drive things forward collaboratively, take personal responsibility, value positive critical thinking, and persistently serve our customers and planet.

The Role

We are seeking a detail-oriented, highly organized B2B Operations Specialist on a temporary basis to support our growing business-to-business team. In this role, you will handle vital non-supplier facing operational tasks, ensuring seamless data flow between vendors and our internal tools. Your main responsibilities will involve end-to-end process management from order creation to returns, including tracking supplier shipments and resolving logistics updates.

Key Responsibilities:

• Operational Data Management: Accurately transfer, cross-reference, and synchronise order and product data between external supplier systems and our internal tools

• Shipment & Logistics Tracking: Monitor open supplier orders and shipment statuses across multiple portals, and coordinate deliveries with our warehouses

• Order Management: Own the orders from end-to-end including filing for returns, organising pick-ups, managing credit notes and closing invoices

• Cross-Department Collaboration: Communicate efficiently with internal account managers and customer support teams regarding shipment statuses and data discrepancies

Requirements:

• Experience: 1–2+ years of experience in buying, operations, logistics coordination, or e-commerce administration

• Language Skills: English fluency required, German desired

• Technical Skills: High proficiency with spreadsheets (Microsoft Excel, Google Sheets), including functions like VLOOKUP/XLOOKUP, data filtering, and formatting. Knowledge of Jira is a plus

• Attention to Detail: Meticulous accuracy when handling large volumes of numerical and alphanumeric data

• Problem-Solving: Ability to track down missing information independently through vendor portals and carrier lookup tools

• Communication: Clear written communication for internal status reporting and task escalation

Location:

• Berlin (2 days/week in-office expected)

• Hybrid model