Associate Accounts Payable Specialist

Vistex; Walldorf; Hybrid; EUR 40,000 - 52,000; Full time

Job summary

Vistex in Walldorf, Germany, is seeking an Associate Accounts Payable Specialist to join the Finance Team. You will work with the EMEA finance group in a dynamic environment, handling data entry and invoice processing.

The role starts onsite for 2-3 months and then offers remote or hybrid options. You will verify invoices, perform basic G/L coding, and support month-end activities while upholding internal controls.

Qualifications

• Team player with ability to work in a group.
• Detail oriented with accuracy in financial data.
• 2–4 years experience in accounting, finance, or shared services.
• Bachelor's degree in Accounting or related field.

Responsibilities

• Process vendor invoices in the financial system following established procedures.
• Verify invoice details, pricing, quantities, and supporting documentation.
• Code basic G/L and cost centers as required.
• Maintain invoice documentation in financial systems.
• Match invoices with purchase orders and receiving documents where applicable.
• Support month-end AP activities and expense accruals.
• Respond to vendor inquiries and escalate complex issues.
• Ensure transactions comply with company policies and internal controls.

Skills

Team Player

Detail Oriented

Growth Opportunities

Education

Bachelor's in Accounting or related field

Tools

SAP

Job description

Vistex is an SAP software solutions extensions partner serving businesses of all sizes worldwide across a spectrum of industries by managing their master data, contracts, pricing, rebates, and incentive programs. Our solutions provide unprecedented visibility into the breadth and depth of go-to-market programs and enable businesses with insightful information that drive revenue, control costs, and increase margins. Our deep industry expertise coupled with in-house implementation, delivery and training services makes Vistex a full solutions resource and consultancy.

We are looking a new colleague to join Finance Team a s an Associate Accounts Payable Specialist and will closely cooperate with entire EMEA Team and finance manager. As a new joiner you will work in a demanding environment and support the international divisions of our German and European business.

The role focuses on accurate data entry, document validation, and adherence to established procedures while learning core AP processes and financial controls.

We are located in Walldorf and require the new team member to work onsite for the first 2-3 months. After this initial period, we offer the flexibility of remote or hybrid work arrangements.

Responsibilities

• Process vendor invoices in the financial system following established procedures
• Verify invoice details, including pricing, quantities, and supporting documentation
• Perform basic G/L and cost center coding based on defined guidelines
• Upload and maintain invoice documentation in financial systems
• Match invoices with purchase orders and receiving documentation where applicable
• Assist in processing employee expense reports and verify compliance with company travel and expense policies
• Maintain organized electronic and physical accounts payable records
• Support preparation of payment batches, including wire transfers and other vendor disbursements
• Assist with maintaining prepaid expense schedules and supporting documentation
• Support month-end AP activities, including preparation of expense accruals
• Respond to routine vendor inquiries and route more complex issues to appropriate team members
• Ensure transactions comply with company financial policies and internal controls
• Perform other duties assigned by the Manager

About us

Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.

Qualifications

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Education

Bachelors or better in Accounting or related field.

Experience

• 2-4 years: Experience in accounting, finance, or shared services operations
• Basic understanding of accounts payable processes preferred
• Basic knowledge of ERP or financial systems (e.g., SAP)
• Strong attention to detail and accuracy in financial data
• Ability to follow established procedures and internal controls
• Organizational and time management skills
• Ability to work effectively in a team environment
• Good written and verbal communication skills