Senior Accounts Payable Specialist

Inceptua S.A.; Berlin; On-site; EUR 55,000 - 75,000; Full time

Job summary

Inceptua in Berlin, a global pharmaceutical services company, seeks a Senior AP Specialist to join our Finance Team. You will handle accounts payable and support month-end close with accuracy and reliability.

You should have at least 5 years in Accounts Payable, be business fluent in English, and be proficient with Excel; knowledge of D365 F&O is a plus.

This full-time, hybrid role offers collaboration across departments and exposure to international operations within a dynamic, global context.

Qualifications

• Degree in accounting, business, finance, or related field.
• Minimum 5 years of experience in Accounts Payable.
• Business fluent in English; additional European languages a plus.
• Proficient in Microsoft Excel and accounting software (D365 F&O advantageous).
• Experience in medium to large international environments; pharmaceuticals sector is a plus.
• Knowledge of intra-EU and extra-EU VAT regulations.
• Excellent communication skills and collaborative mindset.
• Strong team player with cultural awareness and adaptability.
• Ability to work independently, manage priorities and adhere to company policies.

Responsibilities

• Reviewing and processing vendor invoices and payment proposals.
• Investigating invoice discrepancies and performing adjustments.
• Maintaining organized financial records and supporting audits.

Skills

Accounts Payable

Excel

D365 F&O

English Fluency

Education

Degree in accounting/finance

Tools

D365 F&O

Job description

Inceptua is a global pharmaceutical services company with market-leading capabilities across multiple business areas. We have over 25 years of experience serving life science companies of various sizes and global operations with offices acrossEurope,North America,andAsia.

We provide clinical trial supply, services and logistics, including comparator sourcing of medicines, packaging, labelling, storage, and distribution services. And we offer strategic advice, design, facilitation, and implementation of global early access programs, and distributes unlicensed and other medicines worldwide.

Our success is based on the motivation, dedication and performance of our people. We strive to go the extra mile and achieve excellence in all our services.

We are hiring for the position of Senior AP specialist to be based in our office in Berlin (Germany) for immediate start. You will be reporting to the Credit Manager & AP/AR Team Lead and will become part of our global Finance Team. You will work closely with different internal departments and external financial service companies

Responsibilities include, but are not limited to:

• Accounts Payable (AP): Reviewing and processing vendor invoices, also through Invoice Capture Tool, verifying purchase orders, preparing payments proposals, reconciling supplier statements, support month-end closing activities related to Accounts Payable.
• Discrepancy Resolution: Investigating discrepancies in invoices or payments, identifying resolutions and processing adjustments.
• Administrative Support: Maintaining organized financial records and assisting with audit preparation.

Your profile

• You hold a degree in accounting, business, finance, or related field.
• You have a minimum of 5 years of experience in Accounts Payable.
• You are business fluent in English. Knowledge of additional European languages is an advantage.
• You are proficient in Microsoft Excel and an accounting software (D365 F&O is an advantage).
• You have a high level of accuracy for data entry and can work quickly and efficiently.
• You have preferably worked in medium-big sized international environment, previous experience in pharmaceuticals sector is an advantage.
• Knowledge of intra-EU and extra-EU transactions and VAT regulations is considered an advantage.
• You have excellent communication skills, and a strong collaborative mindset.
• You are a great team player with a good sense for different cultures and working environments.
• You are able to maintain good customer/vendor relationships and anticipate their needs.
• You are capable to work independently, managing priorities and following the company policies.

This position is full-time with a hybrid schedule (three fixed days per week in the office, and the flexibility to work from home the two other days). Our company is home to employees from various backgrounds that speak a range of languages.