Assistant to SVP Group Transformation (f/m/x) 30h Part Time

Douglas; Düsseldorf; Presencial; EUR 70.000 - 90.000; Tempo integral

Resumo da vaga

The DOUGLAS Group is seeking a proactive Governance/PMO professional in Düsseldorf to coordinate transformation governance forums and ensure timely, well-prepared materials across SteerCo and leadership meetings.

You will manage inputs, track decisions, and maintain a single source of truth across programs, TCT, and leadership, collaborating with cross-functional teams in a fast-paced, international environment.

Qualificações

• Several years of experience in project coordination, PMO, or executive assistance in complex transformation or large-scale programs.
• Proven experience managing governance formats: preparation, facilitation, follow-up
• Highly structured, independent working style with a strong quality mindset

Responsabilidades

• Coordination of all key transformation governance forums, including SteerCo and leadership sessions
• Ensuring structured preparation across all forums: agenda setting, input alignment, and timely availability of materials
• Tracking of decisions and consistent follow-up across all governance bodies
• Cross-functional coordination across TCT, programs, and clusters, aligning inputs, timelines, and dependencies
• Responsible for the smooth day-to-day operation of the Transformation Control Tower
• Maintaining structured information flows and a single source of truth for all transformation materials across programs, TCT, and leadership

Conhecimentos

Project coordination

PMO

Executive assistance

Governance formats

Ferramentas

PowerPoint

SharePoint

MS Teams

Smartsheet

Descrição da vaga

Responsibilities

• Coordination of all key transformation governance forums, including SteerCo and leadership sessions
• Ensuring structured preparation across all forums: agenda setting, input alignment, and timely availability of materials
• Tracking of decisions and consistent follow-up across all governance bodies
• Cross-functional coordination across TCT, programs, and clusters, aligning inputs, timelines, and dependencies
• Responsible for the smooth day-to-day operation of the Transformation Control Tower
• Maintaining structured information flows and a single source of truth for all transformation materials across programs, TCT, and leadership

TASKS WITH IMPACT

• Coordination of all key transformation governance forums, including SteerCo and leadership sessions
• Ensuring structured preparation across all forums: agenda setting, input alignment, and timely availability of materials
• Tracking of decisions and consistent follow-up across all governance bodies
• Cross-functional coordination across TCT, programs, and clusters, aligning inputs, timelines, and dependencies
• Responsible for the smooth day-to-day operation of the Transformation Control Tower
• Maintaining structured information flows and a single source of truth for all transformation materials across programs, TCT, and leadership

Your Skills

We take a competency-based and fair approach to recruiting, that´s why we look beyond your experience to understand how you create impact, grow through change, and collaborate for success.

Alongside these competencies, we’re looking for the following skills:

• Several years of experience in project coordination, PMO, or executive assistance in complex transformation or large-scale programs
• Proven experience managing governance formats: preparation, facilitation, follow-up
• Highly structured, independent working style with a strong quality mindset
• Proficient with modern collaboration and PM tools (e.g. PowerPoint, SharePoint, MS Teams, Smartsheet)
• Excellent English skills and strong German proficiency (written and spoken)
• Diplomatic skill in navigating stakeholders across all organizational levels

DO YOU RECOGNIZE YOURSELF?

As an international employer, we stand for equal opportunities and diversity. We therefore welcome applications from mothers, fathers, people with disabilities and people from the LGBTQIA+ community. Please let us know if, for example, we should use a gender-neutral pronoun, if you need barrier-free access to our offices or if we should allow more time for the application process.

We look forward to hearing from you!

About The DOUGLAS Group

The DOUGLAS Group, with its commercial brands DOUGLAS, NOCIBÉ, Parfumdreams and Niche Beauty, is the number one omnichannel premium beauty destination in Europe. The DOUGLAS Group is inspiring customers to live their own kind of beauty by offering a unique assortment online and in around 1,970 stores. With unparalleled size and access to customers, the DOUGLAS Group is the partner of choice for brands and offers a premium range of selective and exclusive brands as well as own corporate brands. The assortment includes fragrances, color cosmetics, skin care, hair care, accessories as well as beauty services. Strengthening its successful omnichannel positioning while consistently developing superior customer experience is at the heart of the DOUGLAS Group strategy “Let it Bloom”. The winning business model is underpinned by the Group’s omnichannel proposition, leading brands, and data capabilities. In the financial year 2024/25, the DOUGLAS Group generated sales of 4.58 billion euros and employed more than 19,900 people across Europe. The DOUGLAS Group (Douglas AG) is listed at the Frankfurt Stock Exchange.