Assistant Facilities Manager (m/w/d)

Jones Lang LaSalle Incorporated; Heidelberg; Vor Ort; EUR 42.000 - 60.000; Vollzeit

Zusammenfassung

Jones Lang LaSalle SE in Heidelberg, Germany, is seeking an Assistant Facilities Manager to support the EMEA team in day-to-day site operations and vendor relationships. You will be the on-site contact responsible for budgets, maintenance, procurement, and helpdesk tasks.

The role requires a professional level of German and English, experience in facilities management or related fields, strong vendor management and budget skills, and proficiency with Microsoft Office to ensure service excellence

Qualifikationen

• Experience in facilities or property management, hospitality, or related field.
• Vendor management and contract interpretation experience.
• Budget management and financial analysis experience.
• Knowledge of local health and safety requirements.
• Strong people management and communication abilities.
• Extensive Microsoft Office proficiency.

Aufgaben

• Deliver excellent customer service and build effective relationships with clients and stakeholders.
• Implement industry best practices and maintain building procedures, performance measures, and Critical Environment requirements.
• Provide part‑time reception coverage and hands‑on support for facility tasks as needed.
• Coach and motivate team members and vendors to ensure quality service delivery.
• Support training, development, and performance excellence within the team.
• Manage vendor procurement in accordance with client and JLL guidelines.
• Assist in monitoring site financial operations, budget targets, and cost control.
• Ensure contracts deliver best value and are managed professionally within budget.
• Monitor contract expiries and support re‑procurement processes.
• Implement safety procedures and ensure compliance with statutory fire, health, and safety regulations.
• Support risk management programs, business continuity plans, and incident reporting procedures.
• Maintain adherence to JLL’s business conduct and compliance guidelines.

Kenntnisse

German language proficiency

English language proficiency

Vendor management

Budget management

Communication skills

Microsoft Office

Tools

Microsoft Office

Jobbeschreibung

About JLL

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line.

Role Purpose

An exciting opportunity has arisen for an Assistant Facilities Manager. Support the EMEA team in leading site operations, vendor teams, and stakeholder relationships for a facility in Heidelberg, Germany. Serve as the primary on-site contact, managing budgets, maintenance, contract services, procurement, and helpdesk operations.

Key Responsibilities

• Deliver excellent customer service and build effective relationships with clients and stakeholders across all levels
• Implement industry best practices and maintain building procedures, performance measures, and Critical Environment requirements
• Provide part‑time reception coverage and hands‑on support for facility tasks as needed
• Coach and motivate team members and vendors to ensure quality service delivery
• Support training, development, and performance excellence within the team
• Manage vendor procurement in accordance with client and JLL guidelines
• Assist in monitoring site financial operations, budget targets, and cost control
• Ensure contracts deliver best value and are managed professionally within budget
• Monitor contract expiries and support re‑procurement processes
• Implement safety procedures and ensure compliance with statutory fire, health, and safety regulations
• Support risk management programs, business continuity plans, and incident reporting procedures
• Maintain adherence to JLL’s business conduct and compliance guidelines

Sound like you?

• Professional level of both, German and English
• Experience in facilities management, property management, hospitality, or related field
• Proven vendor management and commercial contract interpretation skills
• Budget management and financial analysis experience
• Knowledge of local health and occupational safety requirements
• Strong people management and communication abilities
• Extensive Microsoft Office proficiency

Location: On-site –Heidelberg, DEU

Jones Lang LaSalle SE Human Resources

Deine Ansprechpartnerin: Lena Meiss [e-mail]

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

This email is only to request an accommodation.