Assistant COO (m/f/d)

LAPP Group; Stuttgart; Hybrid; EUR 48,000 - 64,000; Full time

Benefits offered by this job

Flexible Arbeitszeitmodelle

Home Office

Job-Ticket und Zuschüsse

Private Paketannahme

Job summary

Die LAPP Group sucht eine/n erfahrene/n Assistent/in der Geschäftsführung (COO EMEA) in Stuttgart. Sie unterstützen den COO EMEA administrativ, koordinieren Termine weltweit und übernehmen die Reisekoordination inklusive Abrechnung über SAP Concur.

Zu Ihren Aufgaben gehört die Erstellung von Berichten, Präsentationen und Entscheidungsvorlagen, sowie die Organisation von Workshops, Management-Reviews und internationalen Events. Teamarbeit, Diskretion und interkulturelle Kompetenz sind gefragt.

Qualifications

• Abgeschlossenes Studium oder kaufmännische Ausbildung, ideal mit Weiterbildungen im Assistenzbereich.
• Mehrjährige Berufserfahrung in Sekretariats- oder Assistenzaufgaben, ideal international.
• Sicherer Umgang mit MS Office (Teams, Excel, PowerPoint, Outlook); Projektmanagement ist ein Plus.

Responsibilities

• Unabhängige Unterstützung des COO EMEA, insbesondere bei administrativen Aufgaben.
• Proaktive Kalender- und Reisedisposition inklusive Dom- und Auslandstermine; Reisekostenabrechnung über SAP Concur.
• Vor- und Nachbereitung internationaler Meetings, Management-Reviews und Vorstandssitzungen.
• Erstellung von Präsentationen, Berichten, Vorlagen, Agenden, Protokollen und Nachverfolgung von To-dos.
• Aufbereitung von KPIs, Analysen und Entscheidungsunterlagen.
• Organisation von Workshops, Führungssitzungen und internationalen Events.
• Koordination mit internen und externen Stakeholdern auf regionaler und globaler Ebene.

Skills

MS Office

Organisationstalent

Kommunikation

Teamarbeit

Diskretion

Interkulturalität

Education

Kaufmännische Ausbildung oder Hochschulabschluss

Tools

SAP Concur

Job description

• Providing independent support and assistance to the COO EMEA, particularly with administrative tasks
  
• Proactive calendar management: Planning and coordinating the COO EMEA’s domestic and international appointments
  
• End-to-end travel management: Organizing, booking, and processing domestic and international business trips, as well as reimbursing travel expenses using SAP Concur
  
• Planning, organizing, and preparing for and following up on international meetings, management reviews, and board meetings
  
• Creating professional management presentations, reports, and templates, as well as agendas, minutes, decision papers, and tracking action items
  
• Preparing key performance indicators, analyses, and decision papers
  
• Organizing workshops, leadership meetings, and international events
  
• Coordinating with internal and external stakeholders at the regional and global levels
  
• Handling ad hoc requests and confidential correspondence
  
• Independently managing smaller projects and subprojects
  
• Continuously improving and streamlining office processes
  
• Supporting change, communication, and organizational initiatives
  

Your Tasks

• Providing independent support and assistance to the COO EMEA, particularly with administrative tasks
  
• Proactive calendar management: Planning and coordinating the COO EMEA’s domestic and international appointments
  
• End-to-end travel management: Organizing, booking, and processing domestic and international business trips, as well as reimbursing travel expenses using SAP Concur
  
• Planning, organizing, and preparing for and following up on international meetings, management reviews, and board meetings
  
• Creating professional management presentations, reports, and templates, as well as agendas, minutes, decision papers, and tracking action items
  
• Preparing key performance indicators, analyses, and decision papers
  
• Organizing workshops, leadership meetings, and international events
  
• Coordinating with internal and external stakeholders at the regional and global levels
  
• Handling ad hoc requests and confidential correspondence
  
• Independently managing smaller projects and subprojects
  
• Continuously improving and streamlining office processes
  
• Supporting change, communication, and organizational initiatives
  

JOB DESCRIPTION

• Providing independent support and assistance to the COO EMEA, particularly with administrative tasks
  
• Proactive calendar management: Planning and coordinating the COO EMEA’s domestic and international appointments
  
• End-to-end travel management: Organizing, booking, and processing domestic and international business trips, as well as reimbursing travel expenses using SAP Concur
  
• Planning, organizing, and preparing for and following up on international meetings, management reviews, and board meetings
  
• Creating professional management presentations, reports, and templates, as well as agendas, minutes, decision papers, and tracking action items
  
• Preparing key performance indicators, analyses, and decision papers
  
• Organizing workshops, leadership meetings, and international events
  
• Coordinating with internal and external stakeholders at the regional and global levels
  
• Handling ad hoc requests and confidential correspondence
  
• Independently managing smaller projects and subprojects
  
• Continuously improving and streamlining office processes
  
• Supporting change, communication, and organizational initiatives
  

Your Profile

• A college degree or completed business apprenticeship, ideally with additional training in administrative assistance or business administration
  
• Experience in secretarial and administrative work, preferably in an international setting, as well as in interacting with people and collaborating as part of a team
  
• Proficient in MS Office (especially Teams, Excel, PowerPoint, and Outlook); experience with project management is a plus
  
• Ability to work independently, in a structured and analytical manner
  
• High level of discretion, reliability, and initiative
  
• Excellent communication skills for collaborating with various departments and at different levels of the organization
  
• Strong self-management and prioritization skills
  
• Intercultural competence and a professional demeanor
  
• Very good written and spoken German and English are required
  

Good Reasons For LAPP

• Variety of tasks and responsibilities & plenty of scope for ideas
  
• Value-based family business
  
• Global player with flat hierarchies
  
• Flexible working hours models & home office
  
• Work life balance due to the possibility to swap shifts
  
• Social benefits and discounts such as job train ticket & private parcel acceptance
  
• Personnel development, onboarding & individual support
  
• Annual international soccer- & volleyball tournament
  
• Public transport connection directly at station „Lapp Kabel“
  
• Sports- & health activities and healthy canteen
  
• Consulting in social and care services