AP Coordinator

Jobtailor; Deutschland; Remote; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a detail-oriented accounts/payables professional to manage vendor inquiries and end-to-end invoicing processes from a remote Germany-based setup. You will coordinate with facilities, handle discrepancies, and ensure timely payments while delivering regular cash reports.

The role demands strong English communication, keen attention to detail, and the ability to work US hours as part of a global remote team.

Qualifikationen

• Excellent command of English (B2/C1/C2) in writing and speaking.
• Ability to work full-time during US business hours: 7:00 AM – 3:00 PM Chicago Time.
• Attention to detail and accuracy.
• Independent self-starter who collaborates well with remote teams.

Aufgaben

• Act as liaison for inquiries from facilities and vendors via email and phone.
• Track requests, investigate discrepancies, coordinate with internal teams to resolve issues.
• Provide regular status updates to facility leadership on outstanding items.
• Assist onboarding of new vendors and monitor invoice approvals to prevent delays.
• Own end-to-end invoice processing cycle and ensure timely approvals.
• Execute weekly high-volume payment processing cycles per company timelines.
• Compile and deliver weekly cash reports to leadership for cash flow management.
• Build and maintain strong relationships with facility staff and vendors, ensuring reliable follow-through.

Kenntnisse

Vendor Management

Invoice Processing

Cash Flow Management

Customer Service

Detail Orientation

Tools

Invoice Processing Cycle

Payment Processing

Cash Reporting

Jobbeschreibung

• Act as the primary liaison for all inquiries from facilities and vendors, providing timely and professional responses via email and phone.
• Meticulously track all requests, investigate discrepancies, and coordinate with internal teams to ensure prompt and effective resolution of all issues.
• Follow up consistently with internal departments to guarantee tasks are completed on schedule and provide regular status updates to facility leadership on outstanding items.
• Assist with onboarding new vendors, monitor invoice approval status, and address payment-related concerns to prevent delays.
• Own the end-to-end invoice processing cycle, ensuring accuracy and timely approvals.
• Execute weekly high-volume payment processing cycles in accordance with company timelines.
• Compile and deliver critical weekly cash reports to leadership to support cash flow management.
• Develop and maintain strong, positive working relationships with facility staff and key vendor contacts by providing excellent customer service and ensuring reliable follow-through.

Requirements

• High proficiency in English (B2, C1, or C2 level), both written and spoken.
• Ability to work full-time during US business hours: 7:00 AM - 3:00 PM Chicago Time (Central Standard Time).
• A keen eye for detail and a commitment to accuracy.
• The ability to work independently without supervision while also being an active, collaborative member of a remote team.

Core Competencies

Demonstrates strong communication skills in English, both written and spoken, while effectively managing vendor relationships and invoice processing. Exhibits attention to detail and accuracy in tracking requests and coordinating with internal teams to ensure timely resolutions.

Highest-signal resume keywords

• Vendor Management
• Invoice Processing
• Cash Flow Management
• Customer Service
• Detail Orientation

Hard Skills

• Invoice Processing Cycle
• Payment Processing
• Cash Reporting

Soft Skills

• Communication
• Collaboration
• Independence

Industry Keywords

• Facilities Management
• Vendor Onboarding
• Discrepancy Investigation