Adminstrative Assistant (m/f/d) Front Office Garching

Valeo; Garching bei München; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Company pension

Canteen

JobRad

Free employee parking

Employee events

Family-friendly environment

Job summary

Valeo in Garching is seeking an Administrative Assistant (m/f/d) to support directors and managers with daily tasks, calendar management, travel arrangements, and meetings. You will organize files, track orders, and assist visitors and suppliers, while maintaining dashboards and cross-functional admin support.

Requirements include a Bachelor's degree and several years in office administration, with fluent English and another language.

Qualifications

• Bachelor's degree and several years' experience in office administration or executive support.
• Fluent verbal and written proficiency in English and a second language.
• Experience with purchase orders, invoices and supplier communications.

Responsibilities

• Support directors/managers with calendar management, meeting coordination, travel arrangements, and presentations.
• Organize and maintain physical and electronic files with up-to-date records.
• Track POs, stationery supplies and departmental needs; ensure timely replenishment.
• Greet and assist visitors, customers and suppliers; direct to contacts and schedule meetings.
• Monitor KPIs and keep departmental dashboards up to date.
• Provide admin support to HR, Purchasing, Vehicle Fleet Management, and Reception.
• Collaborate with multiple departments in bilingual or international contexts.
• Plan, coordinate and manage internal and external events for the department.

Skills

English fluency

Second language

Customer service

Reception

Office management

MS Office

Excel

PowerPoint

Video conferencing

Dashboard reporting

Education

Bachelor's degree in Business Administration, Communications, Hospitality, or related field

Tools

MS Office

Excel

PowerPoint

Video conferencing

Dashboard reporting software

Job description

Would you like to shape the future of intelligent mobility together with us? Become part of our VALEO team and revolutionize the experience of autonomous and connected driving

We are looking for YOU as Administrative Assistant (m/f/d) for our location in Garching

These Challenges Await You

• Support directors and/or managers with day-to-day administrative tasks, including calendar management, meeting coordination, travel arrangements, visa applications, and preparation of presentations.
• Organize and maintain both physical and electronic files, ensuring easy access and up-to-date records.
• Track purchase orders, stationery supplies, and other departmental needs, ensuring timely replenishment.
• Welcome and assist visitors, customers, and suppliers; direct them to the appropriate contacts, take messages, and schedule meetings.
• Monitor key performance indicators and keep departmental dashboards up to date.
• Provide additional administrative support to various functions, including HR, Purchasing, Vehicle Fleet Management, and Reception.
• Work closely with contacts across multiple departments, including in a bilingual or international context where required.
• Plan, coordinate, and manage internal and external events for the department.

You Inspire Us With That

• Bachelor's degree in Business Administration, Communications, Hospitality, or a related field
• Several years of proven experience in office administration, reception, office management, or executive support
• Demonstrate fluent verbal and written proficiency in both English and a second language, with the ability to draft professional correspondence and communicate effectively with diverse stakeholders
• Show advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with familiarity with digital filing tools, dashboard reporting software, and video conferencing setups
• Display a welcoming, tactful, and professional presence with a strong customer-service mindset
• Have experience handling purchase orders, invoice tracking, and supplier communications

Why Valeo

At VALEO, we firmly believe that great technologies are born out of passion.

• Compensation package. Performance-related salary components and company pension scheme (allowance).
• Career development. Scope to develop your own ideas as well as professional and personal development opportunities worldwide.
• Benefits. Allowances for sports, health, pension scheme, canteen, JobRad, free employee parking spaces, regular employee events and social support for a family-friendly environment.
• Flexibility. Working models that harmonize your professional and private life.
• Work environment. Flat hierarchies and modern working methods provide you with an innovative working environment.
• The future. We work together on the mobility trends of tomorrow.

Good To Know

• Your contact person: Alessa Knapp, [e-mail]
• We value equal opportunities and welcome applications from people with diverse backgrounds as well as from people with disabilities.

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