Adminstrative Assistant (m/f/d) Front Office Garching

Valeo; Garching bei München; Presencial; EUR 40 000 - 55 000; Tempo integral

Resumo da oferta

Valeo is seeking an R&D Executive/Administrative Assistant for the Customer Office Garching near Munich. You will support directors with day-to-day administrative tasks, coordinate calendars, meetings, travel arrangements, and visa applications, and prepare presentations.

Additionally you will organize and maintain physical and electronic files, track orders, assist HR, Purchasing and Fleet Management, and collaborate across departments in a bilingual, international context.

Qualificações

• Bachelor's degree in Business Administration, Communications, Hospitality, or a related field.
• Several years of proven experience in office administration, reception, office management, or executive support.
• Demonstrate fluent verbal and written proficiency in both English and a second language, with the ability to draft professional correspondence and communicate effectively with diverse stakeholders.
• Show advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with familiarity with digital filing tools, dashboard reporting software, and video conferencing setups.
• Display a welcoming, tactful, and professional presence with a strong customer-service mindset.
• Have experience handling purchase orders, invoice tracking, and supplier communications.

Responsabilidades

• Support directors and/or managers with day-to-day administrative tasks, including calendar management, meeting coordination, travel arrangements, visa applications, and preparation of presentations.
• Organize and maintain both physical and electronic files, ensuring easy access and up-to-date records.
• Track purchase orders, stationery supplies, and other departmental needs, ensuring timely replenishment.
• Welcome and assist visitors, customers, and suppliers; direct them to the appropriate contacts, take messages, and schedule meetings.
• Monitor key performance indicators and keep departmental dashboards up to date.
• Provide additional administrative support to various functions, including HR, Purchasing, Vehicle Fleet Management, and Reception.
• Work closely with contacts across multiple departments, including in a bilingual or international context where required.
• Plan, coordinate, and manage internal and external events for the department.

Formação académica

Bachelor's degree in Business Administration, Communications, Hospitality, or related field

Office administration experience

English fluency and proficiency in a second language

Customer-service mindset

Purchase orders & invoice tracking

Ferramentas

MS Office Suite

Dashboard reporting software

Video conferencing setups

Descrição da oferta de emprego

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies. Would you like to shape the future of intelligent mobility together with us? Become part of our VALEO team and revolutionize the experience of autonomous and connected driving

These challenges await you

• Support directors and/or managers with day-to-day administrative tasks, including calendar management, meeting coordination, travel arrangements, visa applications, and preparation of presentations.
• Organize and maintain both physical and electronic files, ensuring easy access and up-to-date records.
• Track purchase orders, stationery supplies, and other departmental needs, ensuring timely replenishment.
• Welcome and assist visitors, customers, and suppliers; direct them to the appropriate contacts, take messages, and schedule meetings.
• Monitor key performance indicators and keep departmental dashboards up to date.
• Provide additional administrative support to various functions, including HR, Purchasing, Vehicle Fleet Management, and Reception.
• Work closely with contacts across multiple departments, including in a bilingual or international context where required.
• Plan, coordinate, and manage internal and external events for the department.

Qualifications

• Bachelor's degree in Business Administration, Communications, Hospitality, or a related field
• Several years of proven experience in office administration, reception, office management, or executive support
• Demonstrate fluent verbal and written proficiency in both English and a second language, with the ability to draft professional correspondence and communicate effectively with diverse stakeholders
• Show advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with familiarity with digital filing tools, dashboard reporting software, and video conferencing setups
• Display a welcoming, tactful, and professional presence with a strong customer-service mindset
• Have experience handling purchase orders, invoice tracking, and supplier communications

Why Valeo

• Compensation package. Performance-related salary components and company pension scheme (allowance).
• Career development. Scope to develop your own ideas as well as professional and personal development opportunities worldwide.
• Benefits. Allowances for sports, health, pension scheme, canteen, JobRad, free employee parking spaces, regular employee events and social support for a family-friendly environment.
• Flexibility. Working models that harmonize your professional and private life.
• Work environment. Flat hierarchies and modern working methods provide you with an innovative working environment.
• The future. We work together on the mobility trends of tomorrow.

Schedule: Full time

Employee Status: Regular

Job Type: Permanent contract

We value equal opportunities and welcome applications from people with diverse backgrounds as well as from people with disabilities.

More information on Valeo: https://www.valeo.com

Valeo is a global tech company, designing breakthrough solutions to reinvent the mobility industry. We are leader on our businesses, and recognized as one of the largest innovative companies. We offer a large number of job opportunities that are as diverse as they are rewarding. Whether you are a student seeking an internship, a recent graduate, or an experienced professional, you will find an interesting opportunity at Valeo for you!

More information on https://www.valeo.com

As part of a global community of passionate people, you will grow and thrive, setting the trend through advanced technologies, for greener, safer, and smarter mobility. All our employees are gathered around our common culture and have everyday the opportunity to Dare.Care.Share

Job: R&D Executive/Administrative Assistant

Organization: Customer Office Garching