Administrative Specialist - Germany

Sungrow Europe; Oberschleißheim; Vor Ort; EUR 36.000 - 48.000; Vollzeit

Zusammenfassung

Sungrow Europe in Oberschleißheim sucht eine Administrative Specialist, die den reibungslosen Büroalltag sicherstellt, eine Willkommenskultur schafft und als verlässliche Stütze des Teams agiert.

Zu Ihren Aufgaben zählen Büroorganisation, Postbearbeitung, Bestandsverwaltung, Koordination mit Facility-Dienstleistern, Onboarding, Empfang und Besucherbetreuung. Voraussetzungen: Abschluss in Büromanagement oder vergleichbar, ≥2 Jahre Erfahrung, Deutsch C1, Englisch C1.

Qualifikationen

• Abschluss: Bachelor oder Ausbildung im Büromanagement.
• Mindestens 2 Jahre relevante Berufserfahrung in Büroverwaltung/Facilities-Koordination.
• Proaktiv, zuverlässig und detailorientiert.
• Gute Kommunikationsfähigkeiten und interpersonale Kompetenzen.
• MS-Office-Kenntnisse (Word, Excel, PowerPoint, Outlook).

Aufgaben

• Unterstützung des täglichen Bürobetriebs und Dokumentenmanagement.
• Bearbeitung ein- und ausgehender Post sowie Kurierkoordination.
• Verwaltung von Bürobedarf und Bestellungen.
• Koordination mit Facility-Management und Dienstleistern.
• Onboarding-Unterstützung, Registrierung von Zugangskarten.
• Frontdesk-Verwaltung, Besucherregistrierung und Empfang.

Kenntnisse

Office-Administration

Organisationstalent

Zuverlässigkeit

Multitasking

Kommunikationsfähigkeit

Selbstständigkeit

Ausbildung

Bachelorabschluss oder Ausbildung im Büromanagement

Tools

Microsoft Office

Jobbeschreibung

Overview

Servus und hallo! Wir freuen uns, dich bei Sungrow willkommen zu heißen – einem der weltweit führenden Unternehmen im Bereich erneuerbare Energien, mit unserem Service Center direkt in Oberschleißheim.

We’re Looking For An Administrative Specialist Who Loves Keeping Things Running Like Clockwork, Creating a Welcoming Space, And Being The Reliable Backbone That Every Great Team Needs. Sound Like You? Here’s What Your Day‑to‑day Will Look Like.

Responsibilities

• Support daily office operations, including document management, filing systems, correspondence and administrative invoice handling, keeping everything organized and on track.
• Own incoming and outgoing mail distribution, package handling and courier coordination, so nothing gets lost in transit.
• Manage office supplies from inventory checks to ordering, ensuring the team always has what they need.
• Coordinate with facility management, maintenance providers and other service partners to keep our office spaces in top shape.
• Support employee onboarding activities, including registering access chips and facilitating onboarding sessions for new hires.
• Own front desk and visitor management, including guest registration, access control and host coordination, making every visitor feel genuinely welcome.

Qualifications

• You hold a Bachelor’s degree or completed vocational training in Business Administration, Office Management or a related field.
• You bring at least 2 years of hands‑on experience in office administration, facilities coordination, executive support or a similar administrative role.
• You are proactive, independent, reliable and detail‑oriented – someone who takes ownership without needing to be asked twice.
• You are a natural multitasker with strong organizational skills, able to juggle priorities with a calm and structured approach.
• You communicate clearly and confidently, with strong interpersonal skills that help you build great relationships across teams.
• You are proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and comfortable navigating digital tools.
• Language skills: English C1 or higher; German B2 or higher; Chinese is a strong advantage.
• Driver licence is a plus.

Why us?

Our Office Management environment is all about making everyday work easier, smoother and more people‑focused. In this role, you can have a real impact on the employee experience in Munich by helping create a workplace that is organized, welcoming and set up for success. You will join a collaborative team, take ownership of your local site responsibilities and build broad experience across office operations, facilities coordination, vendor collaboration and employee support. At the same time, you will find space to grow, bring in ideas and develop professionally in an international and fast‑moving greentech environment.

About Us

We are a green tech company with young creative minds.

We are fighting every day to make our mission happen – Clean Power for All!

With 870+GW of clean power presently installed worldwide, we are on the road to success!

Founded in 1997 by University Professor Cao Renxian, Sungrow is a leader in the research and development of solar inverters with the largest dedicated R&D team in the industry and a broad product portfolio offering PV inverter solutions and energy storage systems for utility‑scale, commercial & industrial and residential applications, as well as internationally recognized floating PV plant solutions, NEV driving solutions, EV charging solutions and renewable hydrogen production systems.

Welcome at Sungrow.