Administrative Specialist - Germany

Sungrow Europe - Welcome traveler!; München; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Sungrow Europe in Munich seeks an Administrative Specialist to keep daily operations running smoothly in a full‑time, on‑site role. You will handle mail, supplies, onboarding, and front desk tasks while coordinating with vendors and supporting employees.

Ideal candidates have a business administration background, 2+ years in similar roles, and strong English (C1) and German (B2) skills. The position offers growth in an international greentech environment.

Qualifikationen

• Bachelor's degree or vocational training in Business Administration/Office Management.
• At least 2 years in office administration, facilities coordination, or executive support.
• Organized, detail-oriented, reliable, proactive.
• Clear communication with colleagues and visitors; strong interpersonal skills.
• Proficient in Word, Excel, PowerPoint and Outlook; ability to manage multiple priorities.
• English at C1 level and German at B2 level; Chinese a plus; driver's license welcome.

Aufgaben

• Support daily office operations, including platform and system management, document handling, filing systems, and general correspondence.
• Own mail handling, office supply management, and coordination with vendors and service providers.
• Provide day-to-day administrative support to employees and assist with onboarding activities for new hires.
• Manage front desk and visitor experience, including access control and guest coordination.
• Support administrative invoice handling, record-keeping, and ensure compliance with access procedures.
• Contribute to office improvement projects and take on ad-hoc tasks as the team evolves.

Kenntnisse

Office administration

Facilities coordination

Executive support

Multitasking

Microsoft Office

Interpersonal skills

Ausbildung

Bachelor's degree or vocational training in Business Admin/Office Management

Tools

Microsoft Office

Jobbeschreibung

Your mission

Servus und hallo bei uns hier in Sungrow! We are so glad you found your way here — and trust us, this one is worth reading. We are looking for an Administrative Specialist who thrives in a dynamic environment, loves keeping things running like clockwork, and genuinely enjoys being the person people can count on. Based full‑time at our Munich office, this role sits right at the heart of our daily operations. Curious what this is all about?

• You will support daily office operations, including platform and system management, document handling, filing systems, and general correspondence.
• You will take ownership of mail handling, office supply management, and coordination with vendors and service providers to keep our workspace functional and welcoming.
• You will provide day‑to‑day administrative support to employees and assist with onboarding activities for new hires — from access cards to onboarding sessions.
• You will manage our front desk and visitor experience, overseeing office access control, guest registration, and host coordination.
• You will support administrative invoice handling, record‑keeping, and ensure compliance with office access procedures.
• You will contribute to office improvement projects and take on ad‑hoc tasks and initiatives as our team and environment evolve.

Your profile

Now, to truly thrive in this role and feel at home here for a long time, your ideal background should look a lot like this:

• You hold a Bachelor's degree or completed vocational training in Business Administration, Office Management, or a related field.
• You bring at least 2 years of experience in office administration, facilities coordination, executive support, or a comparable administrative role.
• You are highly organized, detail‑oriented, and known for your reliability and proactive approach to getting things done.
• You communicate clearly and confidently, with strong interpersonal skills that help you connect with colleagues and visitors alike.
• You are proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and comfortable managing multiple priorities at once.
• Your language profile includes English at C1 level or above and German at B2 level or above; proficiency in Chinese is a strong advantage. A driver's license is a welcome plus.

Why us?

Our Office Management environment is all about making everyday work easier, smoother, and more people‑focused. In this role, you can have a real impact on the employee experience in Munich by helping create a workplace that is organized, welcoming, and set up for success. You will join a collaborative team, take ownership of your local site responsibilities, and build broad experience across office operations, facilities coordination, vendor collaboration, and employee support. At the same time, you will find space to grow, bring in ideas, and develop professionally in an international and fast‑moving greentech environment.