Administration Support & Documentation Specialist – Ocean Freight Export (m/f/d)

PSA BDP; Düsseldorf; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Benefits dieser Stelle

Open working atmosphere

Creative freedom

Flexible working hours

Attractive remuneration

Social benefits like Job Ticket

Zusammenfassung

PSA BDP in Düsseldorf is looking for an Administration Support & Documentation Specialist for Ocean Freight Export. The ideal candidate will have 3-5 years of experience in ocean freight and excellent German and English skills. You'll be responsible for maintaining accurate export documentation and perform system entries among other administrative tasks.

The position offers a flexible working environment, creative freedom, and an attractive remuneration package. Join our diverse and international team in a role that prioritizes customer satisfaction and operational efficiency.

Qualifikationen

• 3-5 years of experience in ocean freight or a related logistics environment.
• Strong understanding of administrative processes and documentation workflows.
• Good knowledge of international shipping and export documentation is an advantage.

Aufgaben

• Prepare and process all ocean freight export documentation accurately.
• Perform system entries and administrative tasks related to export shipments.
• Monitor and verify shipment-related costs and revenues.

Kenntnisse

Ocean freight experience

German language proficiency

English language proficiency

Organizational skills

Microsoft Office (Excel, Word, Outlook)

Ausbildung

Commercial training in freight forwarding/logistics

Jobbeschreibung

Job Description

PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port‑centric supply chain, transportation and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide. We are a team that celebrates our unique diversity and close‑knit community atmosphere.

Our core values begin at the very top and span the broad reach of our global community. We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.

PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals and electric vehicle & industrial verticals.

Administration Support & Documentation Specialist – Ocean Freight Export (m/f/d) for our Düsseldorf office

• Ensure that all ocean freight export documentation is prepared, processed and maintained accurately and in compliance with internal procedures and customer requirements.
• Perform all necessary system entries and administrative tasks related to export shipments.
• Prepare, review and manage export shipping documents, including Bills of Lading, shipping instructions, customs‑related documents and other required export documentation.
• Ensure complete and accurate filing, closing and archiving of shipment files and records.
• Monitor and verify shipment‑related costs and revenues, support invoice control processes and ensure proper documentation of supplier invoices and transport documents.
• Maintain accurate operational records and databases to support efficient export processes.
• Prepare regular operational and performance reports in a timely manner.
• Provide administrative and documentation support to the Ocean Freight Export Operations team.
• Coordinate with internal departments, customers, carriers and service providers regarding documentation‑related matters.
• Support continuous improvement of documentation and administrative processes.
• Carry out additional administrative and documentation‑related duties as assigned by Management.
• Prioritize customer satisfaction by ensuring timely and accurate handling of all export documentation and administrative activities.
• Prepare, present and submit regular reports to Management.
• Perform daily operational support tasks as assigned by Management.

Job Requirements

• 3 – 5 years of experience in ocean freight or a related logistics environment
• Commercial training, ideally as a freight forwarding and logistics services coordinator or equivalent qualification
• Excellent written and spoken German and English skills
• Strong understanding of administrative processes, documentation workflows and system/data entry
• Good knowledge of international shipping processes and export documentation (e.g., shipping instructions, Bills of Lading, customs documentation) is an advantage
• Strong organizational, coordination and reporting skills
• Very good Microsoft Office skills (Excel, Word, Outlook)
• Strong communication skills and ability to work effectively in a team
• High level of responsibility, reliability and initiative
• Adaptability to corporate processes and ability to work in a structured, fast‑paced environment
• Willingness to support daily operational and administrative tasks in a team‑oriented setting

Benefits

• Open working atmosphere in an international team
• Lots of creative freedom
• Flexible working hours
• Attractive and performance‑related remuneration
• Social benefits: e.g. Job Ticket, kindergarten allowance

Personal references in the job advertisement are gender‑neutral.