Accounts Payable Specialist

XML International; Frankfurt; On-site; EUR 42,000 - 60,000; Full time

Job summary

XML International is seeking an experienced Accounts Payable Specialist to support AP operations in Frankfurt across multiple entities within the EMEA region. The role focuses on accurate invoice processing, robust vendor and payment controls, timely reconciliations and audit readiness, working with Finance, AP Governance, vendors and global AP teams.

You will monitor payments, investigate reconciliation breaks, review invoices, respond to vendor queries and contribute to onboarding for new

Qualifications

• Strong understanding of Accounts Payable processes.
• Experience with bank reconciliations and payment controls.
• Familiarity with audit requirements and segregation of duties.
• Ability to coordinate with Finance, Procurement and external auditors.

Responsibilities

• Monitor bank account activity, including payments, refunds and fees.
• Investigate and clear bank reconciliation breaks and payment exceptions.
• Review duplicate invoice reports and resolve mismatches and aging items.
• Support invoice processing and respond to vendor queries on status and policies.
• Provide guidance on vendor setup and maintenance; onboarding for new entities.
• Coordinate audit documentation and evidence; support governance and continuity activities.

Skills

Accounts Payable processes

Invoice processing

Internal controls

Audit requirements

Segregation of duties

Analytical skills

English proficiency

Communication skills

Tools

SMAART

APEX

SAP

Ariba

Job description

Support Accounts Payable Operations Across EMEA

We are looking for an experienced Accounts Payable Specialist to support AP operations in Frankfurt across multiple entities within the EMEA region.

You will play an important role in ensuring accurate invoice processing, effective vendor and payment controls, timely reconciliation and audit readiness, working closely with Business Units, Finance, AP Governance, vendors, auditors and global AP teams. Pasted text

What You'll Do

• Monitor bank account activity, including incoming and outgoing payments, refunds, returned payments, tax direct debits and bank charges.
• Investigate, allocate and clear bank reconciliation breaks and payment exceptions.
• Review duplicate invoice reports and resolve invoice mismatches, aged items and processing exceptions.
• Support Finance and Business Units with invoice processing.
• Respond to vendor and internal queries regarding invoice status, urgent payments, processes and policies.
• Provide guidance on vendor setup and maintenance.
• Support AP onboarding for new entities, including invoice processing, vendor accounts, bank accounts, payment runs and testing.
• Coordinate audit and compliance documentation and evidence.
• Support outsourcing governance and business continuity activities.
• Maintain SOPs, process documentation and control records.
• Prepare recurring and ad hoc reports, including payment statistics and regulatory reporting. Pasted text

What We're Looking For

Strong understanding of Accounts Payable processes, including invoice lifecycle, vendor setup, payment controls and reconciliation.

Good understanding of internal controls, audit requirements and segregation of duties.

Strong analytical and problem-solving skills, particularly when investigating reconciliation breaks, invoice mismatches and payment exceptions.

Ability to coordinate effectively with Finance, Procurement, Business Units, auditors, vendors and other internal and external stakeholders.

Strong attention to detail and ability to manage recurring deliverables alongside urgent and ad hoc requests.

Clear written and verbal communication skills.

Strong command of English.

Particularly Valuable

Experience with SMAART, APEX, SAP and/or Ariba