Senior Executive Assistant to Leadership

ThermoFisher Scientific; Bogotá; On-site; COP 24,000,000 - 36,000,000; Full time

Job summary

Join Thermo Fisher Scientific as a Senior Administrative Assistant, providing high-level support to executive leadership. You will manage complex calendars, coordinate travel, facilitate communications, and ensure efficient office operations.

You will work closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail.

Qualifications

• 4 years of executive administrative support experience, preferably in a large organization.
• Preferred Field of Study: Business Administration or related field.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Outstanding calendar management and scheduling abilities across multiple time zones.
• Exceptional written and verbal communication with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time management skills with ability to prioritize multiple priorities.
• Experience coordinating complex travel arrangements.
• Proven ability to work independently and meet deadlines.
• Experience planning meetings, events, and presentations.
• Proficiency with expense reporting systems and purchase order processing.
• Ability to build strong relationships across the organization.
• Availability to support occasional off-hours needs.
• Additional languages preferred.
• Experience with Concur, Workday, and other enterprise systems preferred.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage complex calendars and coordinate travel arrangements.
• Facilitate communications and ensure efficient office operations.
• Coordinate meetings and events and prepare professional communications.
• Prepare presentations and manage expenses and vendor relationships.
• Serve as liaison between executives and internal/external stakeholders.
• Anticipate needs and contribute to operational excellence across the organization.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Verbal communication

Written communication

Discretion

Organizational skills

Meetings & events

Expense reporting

PO processing

Relationship building

Independent worker

Off-hours support

Enterprise systems

Education

Business Administration

Tools

Microsoft Office Suite

Concur

Workday

Job description

Join Thermo Fisher Scientific as a Senior Administrative Assistant, providing high-level support to executive leadership. You will manage complex calendars, coordinate travel, facilitate communications, and ensure efficient office operations.

You will work closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail.