Sr. Administrative Assistant

ThermoFisher Scientific; Bogotá; On-site; COP 24,000,000 - 36,000,000; Full time

Job summary

Join Thermo Fisher Scientific as a Senior Administrative Assistant, providing high-level support to executive leadership. You will manage complex calendars, coordinate travel, facilitate communications, and ensure efficient office operations.

You will work closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail.

Qualifications

• 4 years of executive administrative support experience, preferably in a large organization.
• Preferred Field of Study: Business Administration or related field.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Outstanding calendar management and scheduling abilities across multiple time zones.
• Exceptional written and verbal communication with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time management skills with ability to prioritize multiple priorities.
• Experience coordinating complex travel arrangements.
• Proven ability to work independently and meet deadlines.
• Experience planning meetings, events, and presentations.
• Proficiency with expense reporting systems and purchase order processing.
• Ability to build strong relationships across the organization.
• Availability to support occasional off-hours needs.
• Additional languages preferred.
• Experience with Concur, Workday, and other enterprise systems preferred.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage complex calendars and coordinate travel arrangements.
• Facilitate communications and ensure efficient office operations.
• Coordinate meetings and events and prepare professional communications.
• Prepare presentations and manage expenses and vendor relationships.
• Serve as liaison between executives and internal/external stakeholders.
• Anticipate needs and contribute to operational excellence across the organization.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Verbal communication

Written communication

Discretion

Organizational skills

Meetings & events

Expense reporting

PO processing

Relationship building

Independent worker

Off-hours support

Enterprise systems

Education

Business Administration

Tools

Microsoft Office Suite

Concur

Workday

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

DESCRIPTION

Join us as a Senior Administrative Assistant providing high-level support to executive leadership at Thermo Fisher Scientific. You'll contribute to our mission of making the world healthier, cleaner and safer by managing complex calendars, coordinating travel, facilitating communications, and ensuring effective office operations. In this role, you'll work closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail. You'll coordinate meetings and events, prepare professional communications and presentations, manage expenses and vendor relationships, and serve as a key liaison between executives and internal/external stakeholders. Your thoughtful approach and ability to anticipate needs will help drive operational excellence across the organization.

REQUIREMENTS

• 4 years of executive administrative support experience, preferably in a large organization
• Preferred Fields of Study: Business Administration or related field
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Outstanding calendar management and scheduling abilities across multiple time zones
• Exceptional written and verbal communication skills with strong attention to detail
• Demonstrated ability to handle confidential information with discretion and professionalism
• Strong organizational and time management skills with ability to prioritize multiple priorities
• Experience coordinating complex travel arrangements
• Proven ability to work independently and exercise good judgment in a deadline-oriented environment
• Experience planning and executing meetings, events, and presentations
• Proficiency with expense reporting systems and purchase order processing
• Ability to build strong relationships across the organization
• Availability to support occasional off-hours needs
• Additional languages preferred
• Experience with Concur, Workday, and other enterprise systems preferred

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.