Remote Real Estate Operations Assistant

Amen Real Estate; Perímetro Urbano Barranquilla; Remote; COP 30,313,000 - 38,974,000; Full time

Benefits offered by this job

Training provided

Job summary

Amen Real Estate, a fast-growing residential real estate team across Northern California, is hiring a remote Operations Assistant in Colombia to support the operations team. You will help with listing support, AI automation, admin duties, and content tasks while coordinating with our US team.

We value Fluent English, experience in admin/VA roles, and a proactive approach to automation. This fully remote role offers training and growth as part of a growing real estate operations group.

Qualifications

• Fluent English, written and spoken.
• Admin, virtual assistant, or real estate support experience.
• Hands-on experience using AI tools to get work done.

Responsibilities

• Support transaction listing tasks: create open house flyers, update statuses, manage data entry.
• Use AI tools daily to finish tasks faster; identify repetitive tasks for automation; document processes in SOPs and Loom.
• Provide admin team support: update meeting sheets and agent profiles, manage inbox, prepare slides.

Skills

Fluent English

Admin / VA experience

AI tools usage

Detail oriented

Multi-tasking

Tools

ClickUp

Zapier

Canva

Claude

ChatGPT

Google Workspace

Job description

Support the operations team of a top-producing California real estate team, from Colombia.

Amen Real Estate is a fast-growing residential real estate team of 50 agents across Northern California, partnered with Real Broker. We also run SOAR, a coaching community for real estate professionals.

We're hiring a remote Operations Assistant to support our entire operations team, both our remote

team in Colombia and our in-office team in California. You'll take tasks off their plates every day so they can focus on bigger projects. If you're organized, fast, and love checking things off a list, this is for you.

What You Will Help With

Transaction Listing Support

• Creating open house flyers from templates
• Updating listing and lead statuses across platforms
• Data entry and file organization

AI Automation

• Using AI tools (Claude, ChatGPT, and others) daily to complete tasks faster and more accurately
• Identifying repetitive tasks across the team that can be automated
• Helping build and test AI workflows and automations in ClickUp, Follow Up Boss, and HighLevel
• Documenting new AI processes into SOPs & Loom walkthroughs so the whole team can use them
• Staying current on new AI tools and recommending ones that can save the team time

Admin Team Support

• Updating daily meeting sheets and scorecards
• Updating agent profiles on our website
• Inbox support and follow-up reminders
• Helping prepare slides and materials for team meetings
• Following SOPs and Loom walkthroughs to complete recurring tasks

Content Support

• Basic video editing for Reels and short clips
• Simple graphics in Canva using our templates

What You Bring

• Fluent English, written and spoken
• Admin, virtual assistant, or real estate support experience (US real estate a plus)
• Hands-on experience using AI tools to get work done, and genuine curiosity about automation
• Strong with Google Workspace and quick to learn new tools
• Detail-oriented and reliable: you finish what you're assigned, on time, without reminders
• Comfortable supporting multiple team members at once, prioritizing requests, and asking questions when somethings unclear
• Familiarity with ClickUp, Zapier, Canva, Claude, and ChatGPT is a bonus
• Reliable internet and a quiet workspace

The Details

• Fully remote, based in Colombia
• Full-time, Monday through Friday, 8am - 5pm PST
• Pay: $7 - $9/hour
• All training provided through SOPs, Loom videos, and direct support from our team
• Room to grow into a larger operations and AI systems role