Executive Assistant | Real Estate

VirtuPartner; Colombia; Remote; COP 190,803,000 - 286,205,000; Full time

Job summary

VirtuPartner is hiring a Strategic Executive Assistant to support an entrepreneur managing two businesses in real estate wholesaling and business coaching. This remote, full-time role emphasizes ownership, proactive organization, and independent work to keep the CEO focused on growth and revenue.

Responsibilities include calendar management, building workflows and SOPs, client and student communications, and real estate deal tracking, with AI-driven process improvements using Victor.

Qualifications

• Experience supporting entrepreneurs, CEOs, or senior executives.
• Exceptional organizational, communication, and problem-solving skills.
• Strong ownership mentality and the ability to work independently with minimal supervision.
• Ability to prioritize competing demands and bring structure to a fast-paced environment.
• Confidence in making recommendations, anticipating needs, and ensuring accountability.

Responsibilities

• Executive Support: Manage calendars, scheduling, daily priorities, reminders, and follow-ups.
• Business Operations: Build workflows, SOPs, task trackers, and organizational systems across both businesses.
• Client & Student Management: Track coaching student progress and manage communications through Circle and GoHighLevel.
• Real Estate Operations: Monitor wholesale deal pipelines, coordinate follow-ups, and track opportunities.
• Reporting & Analytics: Track KPIs, marketing performance, and business metrics while preparing actionable reports.
• Personal Assistance: Coordinate appointments, travel, housing searches, purchases, and other personal logistics.
• Project & Content Coordination: Manage deadlines, events, deliverables, and content schedules.
• AI & Automation: Use AI tools, including Victor, to streamline workflows and improve efficiency.

Skills

Ownership mindset

Organizational skills

Communication

Problem-solving

Independent work

Prioritization

Strategic thinking

Tools

GoHighLevel

Slack

Circle

WhatsApp

AI platforms

Job description

We’re Hiring: Strategic Executive Assistant (Business & Personal Operations)

Location: Remote

Schedule: Full-time, 40 hours per week

Time Zone: Central Time alignment preferred

Language: Excellent English required; Spanish is a plus

About the Role

We’re looking for a highly proactive, resourceful, and organized Strategic Executive Assistant to support an entrepreneur managing two businesses in real estate wholesaling and business coaching, along with personal responsibilities.

This role goes beyond traditional administrative support. We need someone who takes ownership, anticipates needs, builds efficient systems, and manages priorities independently, helping the CEO stay focused on business growth and revenue-generating activities.

Key Responsibilities

• Executive Support: Manage calendars, scheduling, daily priorities, reminders, and follow-ups.
• Business Operations: Build workflows, SOPs, task trackers, and organizational systems across both businesses.
• Client & Student Management: Track coaching student progress and manage communications through Circle and GoHighLevel.
• Real Estate Operations: Monitor wholesale deal pipelines, coordinate follow-ups, and track opportunities.
• Reporting & Analytics: Track KPIs, marketing performance, and business metrics while preparing actionable reports.
• Personal Assistance: Coordinate appointments, travel, housing searches, purchases, and other personal logistics.
• Project & Content Coordination: Manage deadlines, events, deliverables, and content schedules.
• AI & Automation: Use AI tools, including Victor, to streamline workflows and improve efficiency.

Requirements

• Experience supporting entrepreneurs, CEOs, or senior executives.
• Exceptional organizational, communication, and problem-solving skills.
• Strong ownership mentality and the ability to work independently with minimal supervision.
• Ability to prioritize competing demands and bring structure to a fast-paced environment.
• Confidence in making recommendations, anticipating needs, and ensuring accountability.
• Tech-savvy, with experience using tools such as GoHighLevel, Slack, Circle, WhatsApp, and AI platforms.
• Experience building operational systems and automating workflows is a strong plus.
• Excellent written and spoken English; Spanish is preferred but not required.