Remote Office & Compliance Coordinator

Popularis Construction Inc.; Bogotá; A distancia; COP 50.522.000 - 64.301.000; Jornada completa

Descripción de la vacante

Popularis Construction Inc. is seeking a highly organized Office Coordinator to support administrative operations on a fully remote basis. The role focuses on documentation, compliance, permits, onboarding, payroll, and automation to streamline processes.

The ideal candidate has 5+ years in office administration, excellent organization, and strong communication skills. Experience with DocuSign, JobTread, and AI automation is a plus for optimizing workflows in a remote construction environment.

Formación

• 5+ years in office administration or related role.
• Experience processing payroll for a U.S. company.
• Experience writing, implementing, and maintaining SOPs.
• English proficiency required.
• Experience with construction, permitting, insurance, or compliance is preferred.

Responsabilidades

• Own the office inbox; triage messages and route to the right person.
• Act as escalation point for phone answering service.
• Coordinate administrative tasks and deadlines; maintain records.
• Prepare documents for internal/external meetings and contracts.
• Support permitting team with documents and tracking.
• Maintain payroll records and run biweekly payroll.

Conocimientos

Organization

Communication

Independent work

Attention to detail

Team coordination

Herramientas

Google Workspace

Microsoft Office

DocuSign

JobTread

Descripción del empleo

Popularis Construction Inc. is seeking a highly organized Office Coordinator to support administrative operations on a fully remote basis. The role focuses on documentation, compliance, permits, onboarding, payroll, and automation to streamline processes.

The ideal candidate has 5+ years in office administration, excellent organization, and strong communication skills. Experience with DocuSign, JobTread, and AI automation is a plus for optimizing workflows in a remote construction environment.