Remote Executive Assistant for Construction Projects

Rust Construction; Puerto Bogotá; A distancia; COP 34.319.000 - 42.899.000; Jornada completa

Descripción de la vacante

Rust Construction is seeking an Executive Assistant to support the production team in a remote capacity. You will help keep remodeling projects organized, documented, and moving forward by handling communications, calendars, CRM updates, and basic reporting.

The role requires strong administrative skills, fluent English, and experience with modern tools; familiarity with construction platforms is a plus. This is a full-time remote contractor position with international payroll.

Formación

• 1+ years in a VA/Admin/Coordinator/Customer Support role in construction or home services.
• Fluent English with strong phone and writing skills.
• Proficient with Google Workspace, spreadsheets, task boards, Slack/Teams, and RingCentral.
• Experience with Buildertrend, CoConstruct, JobTread, or quick learner with tech instincts.

Responsabilidades

• Place and receive client calls; confirm appointments and share updates professionally.
• Coordinate calendars for client meetings, site visits, and vendor walkthroughs.
• Update CRM/project trackers with notes, tasks, files, and job status.
• Prepare and send routine communications, forms, and follow-ups.
• Review estimates/invoices for accuracy and flag discrepancies.
• Organize digital files and maintain naming conventions.
• Run simple pipeline reports and elevate blockers quickly.
• Support vendor coordination, PO logistics, and warranty requests.
• Handle ad-hoc administrative tasks to keep projects on track.

Conocimientos

Fluent English

Calendar management

CRM & documentation

Tech savvy

Communication skills

Herramientas

Google Workspace

Spreadsheets

Slack/Teams

VoIP (RingCentral)

Buildertrend

CoConstruct

JobTread

Descripción del empleo

Rust Construction is seeking an Executive Assistant to support the production team in a remote capacity. You will help keep remodeling projects organized, documented, and moving forward by handling communications, calendars, CRM updates, and basic reporting.

The role requires strong administrative skills, fluent English, and experience with modern tools; familiarity with construction platforms is a plus. This is a full-time remote contractor position with international payroll.