Project Administrator

Somewhere; Colombia; On-site; COP 33,480,000 - 55,800,000; Full time

Job summary

A leading project management firm in Colombia is seeking a detail-oriented Project Administrator to streamline workflows and manage documentation. This full-time role supports project managers, requiring 3-5 years of experience, strong organizational skills, and proficiency in construction management platforms. Ideal candidates will be proactive and have excellent communication skills.

Qualifications

• 3-5 years of experience in construction administration or project coordination.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage document control and filing including organizing documentation.
• Maintain and update project logs and trackers.
• Coordinate communication with subcontractors and vendors.

Skills

Organizational skills

Attention to detail

Communication skills

Education

3-5 years experience in construction administration

Tools

Microsoft Office Suite

Procore

Building Connected

SharePoint

Job description

Overview

We are seeking a detail-oriented Project Administrator to streamline workflows, manage documentation, and improve communication so our project managers can focus on what they do best: driving successful projects.

As a Project Administrator, you’ll provide critical operational and administrative support to our project management team. This role is ideal for someone with strong organizational skills, a proactive approach, and a background in construction administration. You’ll ensure smooth processes across documentation, subcontractor communication, and project tracking.

Responsibilities

• Manage document control and filing, including organizing bid proposals, submittals, RFIs, and other project documentation.
• Maintain and update project logs and trackers (submittal log, RFI log, etc.).
• Coordinate communication with subcontractors and vendors, sending reminders and following up on outstanding items.
• Assist project managers with drafting basic RFIs and supporting documents.
• Manage project platforms such as Procore, Building Connected, and SharePoint.
• Provide general administrative support, including scheduling meetings and taking minutes.
• Perform ad-hoc tasks as needed to maximize the efficiency of the project management team.

Qualifications

• 3-5 years of experience in construction administration, project coordination, or a related role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with construction management platforms (Procore, Building Connected, or SharePoint) strongly preferred.
• Excellent written and verbal communication skills, with the ability to work independently and proactively.
• Familiarity with the construction industry is a plus.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Project Management and Information Technology

Industries

Staffing and Recruiting