Remote Fleet Administration & Onboarding Coordinator

Remotely+; Colombia; Remote; COP 135,936,000 - 181,247,000; Full time

Job summary

Remotely+ is seeking an organized Vehicle Administration Coordinator to support light fleet administration, rental tracking, driver onboarding, and rental billing accuracy. The role involves maintaining vehicle and rental records, coordinating onboarding with drivers and GigSafe, and auditing charges from providers such as Bentley and Enterprise.

The ideal candidate will follow through consistently, communicate clearly, and identify discrepancies before they cause delays or extra costs.

Qualifications

• Experience in fleet administration or related administrative roles.
• Attention to detail with the ability to maintain accurate records across multiple systems.
• Experience reviewing invoices, reconciling records, and investigating billing discrepancies.
• Proficiency with Microsoft Excel or Google Sheets, including sorting, filtering, and basic formulas.

Responsibilities

• Maintain records of company and rental vehicles, drivers, and rental agreements.
• Use Samsara and internal tracking tools to monitor vehicle activity and usage.
• Coordinate onboarding documents with drivers and GigSafe, ensuring compliance.
• Audit rental invoices against agreements and usage, flag discrepancies.
• Track rental starts, extensions, and returns to reflect actual usage.
• Prepare routine summaries of activity for management review.

Skills

Fleet administration

Data entry

Invoice review

Excel

Google Sheets

Driver onboarding

Vendor coordination

Communication

Tools

Samsara

GigSafe

Excel

Job description

Remotely+ is seeking an organized Vehicle Administration Coordinator to support light fleet administration, rental tracking, driver onboarding, and rental billing accuracy. The role involves maintaining vehicle and rental records, coordinating onboarding with drivers and GigSafe, and auditing charges from providers such as Bentley and Enterprise.

The ideal candidate will follow through consistently, communicate clearly, and identify discrepancies before they cause delays or extra costs.