Remote Fleet Install Coordinator - Bilingual EN/ES

Somewhere; Perímetro Urbano Barranquilla; Presencial; COP 42.087.000 - 60.500.000; Jornada completa

Descripción de la vacante

Vinyl Labs is seeking a Remote PSI Project Coordinator (Bilingual English & Spanish) to support vehicle wraps and fleet installs across the USA and Canada. You will manage timelines, contractor scheduling, and cross‑team communication to scale our operations.

Ideal candidates are detail‑driven, proactive, and fluent in English, with Spanish as an asset. You’ll work North American hours, use Trello and Zoho Books, and help expand our remote installer network while maintaining accurate records.

Formación

• Fluent in English (written and spoken) with strong grammar.
• Bilingual in Spanish is a strong asset.
• High attention to detail and excellent organizational skills.
• Proactive problem solver with high sense of urgency.
• Excellent written and verbal communication.
• Familiarity with Trello, Google Calendar, and workflow tools.
• Experience in project coordination, logistics, or contractor scheduling preferred.
• Ability to work North American business hours (PST/EST).

Responsabilidades

• Coordinate vehicle installations between clients and certified contractors across the USA and Canada.
• Manage Trello cards and track job status from design approval to install completion.
• Track production timelines and install readiness using Vinyl Labs’ database.
• Monitor and manage shipments, tracking numbers, and delivery status.
• Communicate install details, project scope, and design proofs clearly with contractors.
• Schedule and reschedule installs based on site readiness, client availability, and material timing.
• Maintain accurate records of contractor activity, rates, invoices, and job outcomes.
• Use Zoho Books to process contractor invoices and monitor budget compliance.
• Escalate issues proactively to the Operations Manager and document resolution.
• Onboard new remote contractors using Vinyl Labs Standards and legal agreement.
• Manage and expand the remote installer/vendor network to support national project demands.

Conocimientos

English fluency

Spanish bilingual

Attention to detail

Proactive problem solving

Communication

Trello

Google Calendar

Workflow tools

Project coordination

Logistics coordination

North American hours

Herramientas

Trello

Google Calendar

Google Sheets

Zoho Books

Vinyl Labs Contractor Database

Email / iMessage

Descripción del empleo

Vinyl Labs is seeking a Remote PSI Project Coordinator (Bilingual English & Spanish) to support vehicle wraps and fleet installs across the USA and Canada. You will manage timelines, contractor scheduling, and cross‑team communication to scale our operations.

Ideal candidates are detail‑driven, proactive, and fluent in English, with Spanish as an asset. You’ll work North American hours, use Trello and Zoho Books, and help expand our remote installer network while maintaining accurate records.