Executive Assistant / Administrative Coordinator

Rust Construction; Puerto Bogotá; A distancia; COP 34.319.000 - 42.899.000; Jornada completa

Descripción de la vacante

Rust Construction is seeking an Executive Assistant to support the production team in a remote capacity. You will help keep remodeling projects organized, documented, and moving forward by handling communications, calendars, CRM updates, and basic reporting.

The role requires strong administrative skills, fluent English, and experience with modern tools; familiarity with construction platforms is a plus. This is a full-time remote contractor position with international payroll.

Formación

• 1+ years in a VA/Admin/Coordinator/Customer Support role in construction or home services.
• Fluent English with strong phone and writing skills.
• Proficient with Google Workspace, spreadsheets, task boards, Slack/Teams, and RingCentral.
• Experience with Buildertrend, CoConstruct, JobTread, or quick learner with tech instincts.

Responsabilidades

• Place and receive client calls; confirm appointments and share updates professionally.
• Coordinate calendars for client meetings, site visits, and vendor walkthroughs.
• Update CRM/project trackers with notes, tasks, files, and job status.
• Prepare and send routine communications, forms, and follow-ups.
• Review estimates/invoices for accuracy and flag discrepancies.
• Organize digital files and maintain naming conventions.
• Run simple pipeline reports and elevate blockers quickly.
• Support vendor coordination, PO logistics, and warranty requests.
• Handle ad-hoc administrative tasks to keep projects on track.

Conocimientos

Fluent English

Calendar management

CRM & documentation

Tech savvy

Communication skills

Herramientas

Google Workspace

Spreadsheets

Slack/Teams

VoIP (RingCentral)

Buildertrend

CoConstruct

JobTread

Descripción del empleo

Rust Construction

Executive Assistant / Administrative Coordinator

Location: Remote

Build Your Career in Residential Remodeling

Rust Construction is a long-standing design-build remodeling company based in Alexandria, VA, serving homeowners throughout Northern Virginia and Washington, D.C. The company has served clients since the 1920s and specializes in kitchen remodels, bathroom remodels, additions, whole-home renovations, outdoor living spaces, and historic home remodeling.

Rust Construction is seeking a Executive Assistant to support the production team and help keep remodeling projects organized, documented, and moving forward. This role is for someone with strong administrative, computer, writing, and communication skills.

Responsibilities

• Place and receive client calls; confirm appointments; share updates and next steps with empathy and professionalism.
• Coordinate calendars for client meetings, site visits, and vendor/subcontractor walkthroughs.
• Update CRM / project trackers (e.g., Buildertrend/CoConstruct/JobTread or similar) with notes, tasks, files, and job status.
• Prepare and send routine communications (emails, text templates), forms, and follow-ups.
• Review estimates/invoices for accuracy (line items, quantities, materials) and flag discrepancies.
• Organize digital files, photos, permits, and selections; maintain naming conventions.
• Run simple reports (pipeline, tasks due, open items); elevate blockers quickly.
• Support vendor/sub coordination (POs, delivery ETAs, warranty requests).
• Handle ad-hoc administrative tasks that keep the team focused and projects on track.

Qualifications

• Fluent English, confident on the phone, and clear in writing.
• 1 or more years in a Virtual Assistant, Admin, Coordinator, or Customer Support role (construction or home-services experience is a plus).
• Comfortable with modern tools: Google Workspace, spreadsheets, task boards, Slack/Teams, and VoIP dialers (e.g., RingCentral).
• Experience with construction/project platforms (Buildertrend, CoConstruct, JobTread, or similar) is a plus, or you're a fast learner with strong tech instincts.
• Detail-driven, organized, and accountable; you close loops and document decisions.
• Stable internet, reliable power, and a quiet, professional workspace.

Compensation & Terms (Pay Transparency)

• Full-time, remote.
• This is an independent contractor role through an international payroll provider, not U.S. employment.
• Pay range: $8.00 to 10.00 USD per hour based on experience and skills.
• Employer pays fees
• Remote, outside the U.S.
• Available MonFri, 8:00 a.m. to 5:00 p.m. EST (
• Frequent video/voice touch points; clear written updates are a must.