Remote Administrative Assistant (Construction Admin w/ JobTread)

Second Stories; Bogotá; Presencial; COP 34.002.000 - 42.503.000; Jornada completa

Descripción de la vacante

Second Stories offers a remote Administrative Assistant role to support remodeling projects with hands-on JobTread experience. You will manage project information, coordinate communications, organize documents, and ensure essential administrative tasks stay on track. Comfort with a construction environment and US-based communication is essential.

Work hours align with U.S. Central Time, approximately 8:00 a.m.–5:00 p.m. CT.

Formación

• Experience using JobTread is required.
• Administrative experience in construction/remodeling preferred.
• Strong written and spoken English communication.

Responsabilidades

• Maintain project records, tasks, files, and updates within JobTread.
• Enter and organize customer, vendor, subcontractor, and project information.
• Assist with project scheduling and administrative coordination.
• Monitor JobTread tasks, deadlines, and outstanding action items.
• Communicate professionally with customers, vendors, and subcontractors.
• Prepare, organize, and distribute project-related documents.
• Assist with estimates, proposals, change orders, purchase orders, and invoices.
• Track project selections, approvals, and supporting documentation.
• Manage email correspondence and respond to routine inquiries.
• Schedule meetings, appointments, and project-related calls.
• Perform data entry and maintain accurate digital files.
• Help create and schedule basic social media content when needed.
• Provide general administrative support to the company's owners and project team.
• Identify missing information and follow up proactively.
• Help improve administrative processes and the company's use of JobTread.

Conocimientos

JobTread experience

English communication

Organization

US customers

Remote work

Multitasking

Email tools

Problem solving

Herramientas

JobTread

Descripción del empleo

Second Stories offers a remote Administrative Assistant role to support remodeling projects with hands-on JobTread experience. You will manage project information, coordinate communications, organize documents, and ensure essential administrative tasks stay on track. Comfort with a construction environment and US-based communication is essential.

Work hours align with U.S. Central Time, approximately 8:00 a.m.–5:00 p.m. CT.