Remote Executive Assistant for a Four-Business CEO

DOXA Talent, Inc.; Colombia; Remote; COP 100,440,000 - 167,400,000; Full time

Job summary

DOXA Talent, Inc. is seeking a proactive Virtual Executive Assistant to support an Owner/CEO overseeing four businesses. You will manage complex calendars, coordinate across stakeholders, and protect executive time in a fast-paced environment.

Ideal candidates have 3–5 years in executive support, strong English, discretion, and experience with calendar tools like Todoist, Fantastical, and Spark Mail. This full-time remote role is based in Colombia.

Qualifications

• 3–5 years of experience providing direct support to a founder, owner, or senior executive.
• Strong written and spoken English communication skills.
• Proven ability to manage complex executive calendars, inboxes, and competing priorities.
• Proficiency with digital collaboration tools, task management platforms, email, and calendar apps.

Responsibilities

• Own complex calendars and daily planning across four businesses.
• Triage communications, draft responses, and protect executive time.
• Coordinate cross-business updates, blockers, and follow-through.
• Provide end-of-day updates and weekly planning support.

Skills

Executive support

Time management

Discretion

Independent work

English communication

Education

Bachelor’s Degree in Business Administration

Office Administration

Executive Assistance

Tools

Todoist

Fantastical

Spark Mail

Job description

DOXA Talent, Inc. is seeking a proactive Virtual Executive Assistant to support an Owner/CEO overseeing four businesses. You will manage complex calendars, coordinate across stakeholders, and protect executive time in a fast-paced environment.

Ideal candidates have 3–5 years in executive support, strong English, discretion, and experience with calendar tools like Todoist, Fantastical, and Spark Mail. This full-time remote role is based in Colombia.