Administrative Assistant – Construction Company

Second Stories; Bogotá; Presencial; COP 34.002.000 - 42.503.000; Jornada completa

Descripción de la vacante

Second Stories offers a remote Administrative Assistant role to support remodeling projects with hands-on JobTread experience. You will manage project information, coordinate communications, organize documents, and ensure essential administrative tasks stay on track. Comfort with a construction environment and US-based communication is essential.

Work hours align with U.S. Central Time, approximately 8:00 a.m.–5:00 p.m. CT.

Formación

• Experience using JobTread is required.
• Administrative experience in construction/remodeling preferred.
• Strong written and spoken English communication.

Responsabilidades

• Maintain project records, tasks, files, and updates within JobTread.
• Enter and organize customer, vendor, subcontractor, and project information.
• Assist with project scheduling and administrative coordination.
• Monitor JobTread tasks, deadlines, and outstanding action items.
• Communicate professionally with customers, vendors, and subcontractors.
• Prepare, organize, and distribute project-related documents.
• Assist with estimates, proposals, change orders, purchase orders, and invoices.
• Track project selections, approvals, and supporting documentation.
• Manage email correspondence and respond to routine inquiries.
• Schedule meetings, appointments, and project-related calls.
• Perform data entry and maintain accurate digital files.
• Help create and schedule basic social media content when needed.
• Provide general administrative support to the company's owners and project team.
• Identify missing information and follow up proactively.
• Help improve administrative processes and the company's use of JobTread.

Conocimientos

JobTread experience

English communication

Organization

US customers

Remote work

Multitasking

Email tools

Problem solving

Herramientas

JobTread

Descripción del empleo

Second Stories

$8.00 - $10.00 per hour

Second Stories

Location: Remote - Colombia

Help Keep Great Remodeling Projects Moving

Second Stories is seeking a remote Administrative Assistant with hands‑on JobTread experience to support its daily operations and remodeling projects. You will help maintain project information, coordinate communications, organize documents, and ensure important administrative tasks do not fall through the cracks. This role is ideal for an organized, proactive professional who understands the pace and details of a residential construction company.

Candidates must be available to work and communicate during Second Stories ' business hours, approximately 8:00 a.m.-5:00 p.m. U.S. Central Time.

Key Responsibilities

• Maintain project records, tasks, files, and updates within JobTread
• Enter and organize customer, vendor, subcontractor, and project information
• Assist with project scheduling and administrative coordination
• Monitor JobTread tasks, deadlines, and outstanding action items
• Communicate professionally with customers, vendors, and subcontractors
• Prepare, organize, and distribute project-related documents
• Assist with estimates, proposals, change orders, purchase orders, and invoices
• Track project selections, approvals, and supporting documentation
• Manage email correspondence and respond to routine inquiries
• Schedule meetings, appointments, and project-related calls
• Perform data entry and maintain accurate digital files
• Help create and schedule basic social media content when needed
• Provide general administrative support to the company's owners and project team
• Identify missing information and follow up proactively
• Help improve administrative processes and the company's use of JobTread

Qualifications

• Previous hands‑on experience using JobTread is required
• Administrative experience in construction, remodeling, or a related industry is strongly preferred
• Strong written and spoken English communication skills
• Ability to communicate professionally with U.S.-based customers and vendors
• Excellent organization, follow-through, and attention to detail
• Proficiency with email, cloud-based documents, spreadsheets, and online collaboration tools
• Ability to manage multiple assignments and deadlines
• Comfortable working independently in a remote environment
• Proactive problem-solving skills and willingness to take ownership of tasks
• Reliable computer, high-speed internet, and professional remote workspace
• Availability during approximately 8:00 a.m.-5:00 p.m. U.S. Central Time
• Social media or construction administration experience is a plus

Compensation

• Independent contractor engagement with approximately 40 hours of availability per week.
• Pay: $8.00-$10.00 USD per hour, depending on experience
• No fees are charged to candidates to apply for or access this opportunity.
• Consistent collaboration with a U.S.-based remodeling company
• Opportunity to take ownership of JobTread administration and help improve company processes
• Additional contract terms will be provided to selected candidates before engagement

Why Second Stories?

Second Stories offers the opportunity to become an important part of a growing, family‑owned remodeling company; not simply someone completing tasks in the background. Your organization and JobTread knowledge will directly support customers, field teams, and successful projects. The company values dependable communication, initiative, and people who look for ways to make systems work better. If you enjoy bringing structure to a busy construction environment, you can make a meaningful impact here.

Second Stories welcomes qualified applicants from all backgrounds and considers candidates without regard to legally protected characteristics.