Medellín Legal Assistant & Case Coordinator

Provana; Medellín; On-site; COP 24,000,000 - 42,000,000; Full time

Job summary

Provana is seeking an organized, tech-savvy Legal Assistant to support our growing legal team in Medellin. You will handle administrative tasks in a virtual environment, manage case files, and coordinate with attorneys and clients with professionalism.

The role requires 1–2 years in an administrative/legal setting, strong English skills, and proficiency with cloud tools and case management platforms. On-site presence in Medellin is expected, with room to grow within a dynamic team.

Qualifications

• Minimum 1–2 years of experience in an administrative/legal role.
• Advanced English proficiency (C1 or higher).
• Ability to work on-site in Medellin, Colombia.
• Proficient with cloud-based collaboration tools (Zoom, Slack, Microsoft Teams, SharePoint, or Google Workspace).
• Experience with legal case management software (e.g., Clio, Filevine, Smokeball or similar).

Responsibilities

• Maintain, organize, and update digital client files in cloud-based case management software.
• Manage attorney calendars, schedule depositions, client meetings, mediations, and track court deadlines.
• Act as primary contact via phone and email; conduct initial client screenings and route inquiries.
• Handle essential case records (medical records, billing statements, police reports, insurance details).
• Assist with e-filing, draft administrative correspondence, manage digital mail, and assist with billing entries.

Skills

Organized

Tech-savvy

Proactive

Advanced English

Attention to detail

Independent work

Tools

Zoom

Slack

Microsoft Teams

SharePoint

Google Workspace

Clio

Filevine

Smokeball

Job description

Provana is seeking an organized, tech-savvy Legal Assistant to support our growing legal team in Medellin. You will handle administrative tasks in a virtual environment, manage case files, and coordinate with attorneys and clients with professionalism.

The role requires 1–2 years in an administrative/legal setting, strong English skills, and proficiency with cloud tools and case management platforms. On-site presence in Medellin is expected, with room to grow within a dynamic team.