Legal Assistant

Provana; Medellín; On-site; COP 42,000,000 - 70,000,000; Full time

Benefits offered by this job

Vision care allowance

Prepaid medical coverage through SURA

Longevity bonuses

Colombian public holidays

Job summary

Provana seeks an organized, tech-savvy Legal Assistant to support a growing legal team in a virtual environment with on-site work in Medellín. The ideal candidate has 1–2 years of experience in administrative/legal roles, excellent English (C1+), and strong familiarity with cloud collaboration tools and case management software such as Clio, Filevine, or Smokeball.

You will manage client files, calendars, e-filing, and routine billing entries while serving as a primary point of contact.

Qualifications

• 1–2 years of experience in an administrative or legal role.
• Advanced English proficiency (C1 or higher).
• Experience with cloud collaboration tools (Zoom, Slack, Microsoft Teams, SharePoint, Google Workspace).
• Experience with legal case management software (e.g., Clio, Filevine, Smokeball).

Responsibilities

• Maintain and organize digital client files in cloud-based case management software.
• Manage attorney calendars, depositions, client meetings, and court deadlines.
• Act as primary contact via phone and email; screen clients and route inquiries.
• Handle essential case records (medical, billing, police reports, insurance details).
• Assist with e-filing, correspondence, and basic billing entry.

Skills

Organizational skills

English proficiency (C1)

Tech-savvy

Professional communication

Tools

Clio

Filevine

Smokeball

SharePoint

Job description

Weareseekinganorganized,tech-savvy, and proactiveLegalAssistanttosupportourgrowinglegalteam. Inthisrole,youwillbetheoperationalengineofourpractice,handlingcriticaladministrative, clerical, andclient-facingtasksfroma virtualenvironment. The ideal candidate has aproventrackrecordofmanagingfast-paced digitalworkflows,handlingremotecollaborationtoolswithease, andkeepingcase filesmeticulouslyorganized.

KeyResponsibilities

• Maintain,organize, andupdatedigitalclientfileswithinourcloud-basedcasemanagementsoftware.

• Manageattorneycalendars,scheduledepositions,clientmeetings, andmediations, andtrackstrictcourtdeadlines.

• Actas aprimarypointofcontactviaphoneand email;conductinitialclientscreenings,collectbasicintakeinformation, androuteinquiriesappropriately.

• Order,track, andfollowuponessentialcaserecords(medicalrecords,billingstatements,policereports, andinsurancedetails).

• Handle e-filingwithcourts, draft standard administrativecorrespondence,managedigital mail, andassistwithbasicinvoiceorbillingentry.

• Advanced Englishproficiency(C1 or higher).

• Availability to work on site in Medellin.

• Minimum of 1-2 years of experienceinanadministrative/legal role.

• Highproficiencywithcloud-basedcollaborationtools(e.g.,Zoom, Slack, MicrosoftTeams, SharePoint,orGoogleWorkspace) and digitalphonesystems.

• Hands-onexperiencewithlegal casemanagementsoftware (e.g., Clio,Filevine,Smokeball,orsimilarplatforms).

• Exceptionalwrittenand verbalcommunicationskillswithaprofessional,empatheticphonedemeanor.

• Laser-sharpattentiontodetailandtheabilitytoprioritizetasksindependentlywithoutdirectdailysupervision.

PreferredQualifications

• Priorexperienceworkingin a PersonalInjurylawfirm(plaintiffordefense).

• Understandingofthemedicalrecordscollectionprocess, medicalterminology, andrequestingbalances/liens.

• Experiencecommunicatingwithautoinsuranceadjusterstoopenclaims,checkcoveragelimits,orrequestpropertydamageupdates.

• Full-timeColombianemploymentcontract.

• Colombianpublicholidays.

• Vision careallowance.

• PrepaidmedicalcoveragethroughSURA.

• Longevitybonuses.

• Andmuchmore!